Procurement Agent

Oakland County Procurement Support Role

Oakland County is more than just a workplace. It is a place where you can make a real difference. As one of Michigan's leading public service organizations, we are committed to strengthening communities, delivering essential services, and improving the quality of life for nearly 1.3 million residents.

When you join our team, you become part of a mission-driven workforce guided by integrity, innovation, and a passion for public service. We offer competitive pay, comprehensive benefits, and the opportunity to do meaningful work that matters. Apply today and help shape the future of Oakland County, where we are All Ways Moving Forward.

This position is hybrid. Are you organized, detail-oriented, and interested in supporting procurement activities that make an impact across Oakland County? In this role, you'll support formal procurement activities for requests over $25,000 and up to $100,000, helping ensure purchases are completed efficiently, accurately, and in accordance with County policies and procedures.

What You'll Do:

• Support procurement and contracting activities for County departments and offices.
• Process requisitions and assist with purchase order issuance.
• Prepare and issue Invitations to Bid (ITBs) and Requests for Quote (RFQs).
• Help ensure procurement activities are timely, cost-effective, and risk-conscious.
• Maintain accurate procurement documentation and records.
• Utilize Countywide and department-specific systems to manage procurement activities.

Why You'll Love It:

• Play an important role in supporting purchasing needs across Oakland County.
• Gain hands-on experience with formal procurement and contracting processes.
• Work with a variety of County departments and procurement needs.
• Build your expertise in public-sector purchasing while contributing to efficient and responsible use of County resources.

Minimum Qualifications

REQUIRED MINIMUM QUALIFICATIONS

• Possess a Bachelor's degree from an accredited college or university with a preferred major in Business Administration, Supply Chain, Public Administration, or closely related field of study.
• Have at least two (2) years of full-time work experience in procurement, purchasing, or contract administration.

ESSENTIAL JOB FUNCTIONS

Coordinates and facilitates various procurement meetings, including pre-bid meetings, bid openings, award meetings, negotiation related meetings, and bidder debriefing meetings to explain the bid evaluation and scoring process to help vendors better understand the evaluation process.

Attends site visits as needed for solicitations as well as support procurement related communications through e-mail and phone exchanges.

Solicits and evaluates Request for Quotes and Qualifications (RFQ) and Request for Proposal (RFP) from suppliers for goods and services required for project bids as well as issue Purchase Orders in accordance with procurement policies.

Issue Invitation to Bid's (ITB) for goods and construction projects under $1M.

Processes requisitions over $25,000 within workday.

Analyzes supplier quotes for accuracy, pricing competitiveness, lead time, and compliance with specifications.

Develops and maintains strong relationships with vendors to ensure responsive communication and favorable pricing.

Maintains accurate records of quotes, vendor contacts, and historical pricing for use in future bids and procurement efforts.

Coordinates with Corporation Counsel and Risk Management to support contract review, insurance requirements and risk mitigations.

Create and process contracts and contract amendments in accordance with procurement polices and procedures.

Participates in contract negotiations with suppliers related to pricing and delivery to support favorable procurement outcomes within established guidelines and assigned authority.

Ensures timely follow-up with vendors and internal stakeholders to meet bid deadlines.

Participates in and supports quarterly supplier performance reviews to assess performance, identity issues, and support continuous improvement.

Works with county departments and offices to resolve issues with suppliers related to defective or unacceptable goods or services. Makes recommendations on corrective action.

Conducts market research using industry publications, supplier outreach, and online resources to support procurement decisions.

Utilize procurement data and run reports from Workday and other systems to support procurement recommendations and decision-making cost savings, and process improvements.

Participates in system implementations and rollouts, supporting procurement-related workflows, testing, training and user adoption.

Assists with Freedom of Information Act (FOIA) requests.

Responsible for completing on-going training at the County's expense in the following areas: Government, Finance, Accounting, Technology, and other applicable training as assigned.

Utilizes current countywide and/or department specific software to complete assignments.

ESSENTIAL PHYSICAL & MENTAL REQUIREMENTS

Ability to communicate accurately convey information.

WORKING CONDITIONS

Hybrid opportunity.

Work is performed in a normal office environment.

IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range for this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor market analysis have been included. Other duties and responsibilities will be assigned by the supervisor.

EXPERIENCE, TRAINING, KNOWLEDGE, SKILLS & ABILITIES

Additional Minimum Qualifications

Union*

BU69 - United Auto Workers (UAW) Local 889: Management & Budget NON-Supv (UAW)

*If applicable

EEO Statement

We are committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, gender identity, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, marital status, or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances.

Inclusion Statement

Oakland County is committed to welcoming applicants from all backgrounds, including those with prior convictions, as we believe in providing equal opportunities for all. We value the unique perspectives and experiences each individual brings to our team and are dedicated to fostering an inclusive, supportive workplace. If you have the skills and qualifications for the position, we encourage you to apply. All candidates are evaluated based on their ability to meet the job requirements, legal obligations and thrive in our organization. All ways, MOVING FORWARD.