Receptionist

Job Description

Job Description

We are looking for a detail-oriented Receptionist to support daily front-office operations for a civil engineering office in Salem, Ohio. This long-term contract opportunity is ideal for someone who enjoys creating a welcoming environment while keeping administrative tasks organized and on schedule. The person in this role will serve as a central point of contact for visitors, calls, documents, and office coordination, while helping maintain a smooth workflow across the team.

Responsibilities:
• Welcome visitors, confirm their arrival details, and guide them to the appropriate staff members or meeting areas.
• Manage incoming calls through a multi-line phone system, route inquiries accurately, and provide courteous front-desk support.
• Create and format business documents such as correspondence, reports, specifications, and legal descriptions using Microsoft Word.
• Complete everyday administrative work including filing, copying, scanning, record handling, and general document preparation.
• Track inventory of workplace materials and coordinate replenishment of office supplies as needed.
• Support project administration by organizing job files, assembling and binding plan sets, and maintaining both electronic and paper records.
• Coordinate outgoing shipments, receive deliveries, and monitor the status of project-related submittals and packages.
• Use standard office equipment, including copiers, scanners, and large-format printers or plotters, to support team and project needs.• High school diploma or equivalent is required.
• Prior experience in a receptionist, administrative assistant, or office support position is preferred.
• Proficiency with Microsoft Office applications and Adobe software is required.
• Strong verbal and written communication skills with a detail-oriented and service-oriented approach.
• Demonstrated ability to stay organized, manage multiple tasks, and maintain accuracy in a busy office setting.
• Comfortable operating common office equipment, including copiers, scanners, and large-format plotters.
• Experience supporting an architecture, engineering, or construction environment is beneficial but not mandatory.