Meetings and Incentives Program Coordinator

$60k - $70k

Full-time

Christopherson Business Travel

Job Title: Andavo Meetings & Incentives Program Coordinator
Department: AMI
Reports to: Beth Faller, Vice President AMI
Location: Denver
This position is accountable for a variety of administrative and program management tasks. You will support the AMI Meetings and Incentive Team by assisting with responsibilities listed below and additional tasks as needed.
Responsibilities:
Responsible for building and managing Cvent registration websites and mobile apps
Shadow and assist AMI team as needed with rooming lists, transportation manifests, attendee registration, review registration websites, hotel BEOs and other planning responsibilities as needed.
Create and/or assist in client proposals, site inspection agendas, budgets and program resumes as needed
Support onsite program staff with printing and shipping needs
Gain planning experience to manage limited-service programs and act as a secondary planner to Senior Program Managers
Hotel and venue sourcing for small groups
Manage hotel commission payments
Manage Social Media platforms
Participate in trainings to gain a high level of industry knowledge
Attend industry events when applicable
Maintain a positive attitude with clients, attendees and coworkers
Ability to work on multiple programs simultaneously
Generate reports and assist in accounting tasks
Participate in client’s calls and manage agendas and meeting notes
Requirements:
2+ years meetings industry experience
Must have excellent oral and written communication skills
Comfortable communicating with clients and being on camera for meetings as needed
Proficient in Microsoft Outlook, Word, Excel, Power Point - Cvent Registration Software preferred
Ability to stay organized and prioritize is essential
Excellent attention to detail and grammar
Ability to work both independently and in a team environment
Comfortable adapting to change and working in a fast-paced environment that requires multi-tasking, flexibility and the ability to work effectively under pressure
Self-motivated with a desire to positively contribute to the team
Experienced in Social Media platforms
Maintain a strong focus on customer service and a proactive, solution driven mentality

Apply

Vacancy posted 5 days ago

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