Office Administrator

Office Administrator

United Talent is seeking a dependable, organized Office Administrator to support the daily operations of a fabrication shop in the Morgantown, WV area. This position serves as a point of contact for customers and works closely with the shop foreman to enter jobs, maintain accurate records, and communicate order updates.

Pay & Schedule

• Pay: $18$23 per hour, based on experience.
• MondayThursday: 7:30 a.m.4:00 p.m.
• Friday: 6:30 a.m.2:30 p.m.

Responsibilities

• Greet customers and provide friendly, professional assistance.
• Enter job orders using information prepared by the shop foreman.
• Contact customers when their jobs are completed and ready for pickup.
• Enter quotes and convert approved quotes into job orders.
• Answer incoming phone calls and direct them to the appropriate person.
• Accept and process customer credit card payments using a card terminal.
• Maintain organized and accurate customer, quote, and job records.
• Enter vendor invoices and match packing slips with invoices, identifying discrepancies.
• Assist with entering employee timecards into QuickBooks.
• Audit job records for accuracy and completeness.
• Assist with other administrative tasks as assigned.

Qualifications

• QuickBooks experience is required.
• Previous office administration, customer service, or data entry experience preferred.
• Strong attention to detail and accurate data entry skills.
• Professional phone etiquette and clear communication skills.
• Ability to stay organized, prioritize tasks, and work closely with shop personnel.
• Comfortable learning computer programs and processing credit card payments.
• Experience in manufacturing, fabrication, or similar shop environment is helpful but not required.

Perks & Benefits:

• Weekly pay via direct deposit or pay card
• Health insurance available after 60 days
• Unlimited Referral Bonuses! For every new Associate you refer that works 40 hours you will receive $40, and once they work 140 hours you will receive an additional $140. There is no cap on how much referral money you can earn!

How to Apply: To schedule an immediate interview call View phone number on click.appcast.io or you can apply directly at Current Jobs United Talent Staffing Services.