GRANTS AND BUDGET ANALYST -TEACHING AND LEARNING (BOE)

Salary : $89,095.50 - $105,222.00 Annually
Location : 888 Washington Blvd., Stamford, CT
Job Type: Full Time
Department: Board of Education
Division: Finance-BOE Finance City
Opening Date: 05/29/2026
Closing Date: 6/26/2026 11:59 PM Eastern
Bargaining Unit: UAW


JOB SUMMARY


Under the general direction of a supervisor, is responsible for the comprehensive fiscal management of assigned accounts, including pre-award grant application support, on-going expenditure monitoring and reconciliation, and compliance with all federal, state, and City and Board of Education regulations. This position prepares detailed financial reports and forecasts, develops data-driven dashboards, and serves as a key liaison between the Teaching and Learning Department, Finance Department, school/program leads and private schools to ensure effective fiscal operations and informed decision-making.

EXAMPLES OF DUTIES

• Performs related duties as required.
• Assists with the preparation, submission, and tracking of grant applications and all supporting documentation.
• Maintains accurate records and comprehensive databases for active and pending grants, including budgets, reports, and correspondence.
• Monitors, reconciles, and tracks expenditures for grant-funded programs and central office accounts, to ensure compliance with state, federal, City and Board requirements.
• Review and processes purchase requisitions, invoices, and other forms (including Oracle transactions) to ensure accuracy, proper coding and adherence to all grant guidelines and city procedures.
• Monitors assigned accounts, identifies potential budgetary issues, and advises supervisors accordingly.
• Collects, validates, and analyzes financial and programmatic data related to district programs and grant-funded initiatives, collaborating with departments such as HR using systems like Dayforce.
• Prepares financial and narrative reports required by funding agencies, including biweekly operating/grant budget updates and forecasts.
• Designs, and maintains databases, spreadsheets, reports, and dashboards (using Excel and other reporting tools) to track expenditures, staffing, and program outcomes.
• Prepares and communicates monthly grant budgets to private schools.
• Coordinates communication between the Teaching and Learning Department, Finance Department, and school/program leads and private schools regarding expenditures, reimbursements, and deadlines.
• Collaborates with school administrators, central office departments and private schools to collect and validate financial and programmatic data.

KNOWLEDGE, SKILLS, ABILITIES AND OTHER ATTRIBUTES

• Thorough knowledge of federal and state grant regulations (e.g., Uniform Guidance) and compliance requirements related to expenditure monitoring and reconciliation.
• Strong understanding of governmental or fund accounting principles and financial reporting standards.
• Advanced proficiency in Microsoft Excel (including pivot tables, lookups, and advanced formulas) for data analysis, reporting, and forecasting.
• Demonstrated experience with large-scale financial management systems (e.g., Oracle or similar ERP software).
• Good knowledge of HR/payroll systems (e.g., Dayforce) to compile financial and personnel data.
• Proficient in designing, developing, and maintaining databases, spreadsheets and dashboards to track budgets, and program outcomes.
• Strong data analysis and problem-solving skills with attention to accuracy and detail.
• Excellent communication and interpersonal skills to coordinate effectively across departments and with external partners.
• Proven ability to analyze financial data, identify issues, and recommend solutions.
• Strong organizational and time-management skills to meet deadlines and reporting requirements.

MINIMUM QUALIFICATIONS


Bachelor's degree in Accounting, Finance, Public Administration, or a related field with at least five (5) years of progressively responsible professional experience in fiscal management, budget administration, and/or grants accounting, preferably within a public sector or educational environment.
Preferred Qualifications:

Master's degree in Accounting, Finance or Public Administration. Experience in K-12 or higher education finance. Experience preparing reports for federal or state grant programs. Familiarity with municipal or school district budget cycles and compliance reporting.

SCOPE OF EXAMINATION: Candidates will be evaluated based on the information submitted in their application and any required supplemental materials.
The City of Stamford offers a comprehensive benefits package that includes; health, vision, dental, defined benefit and/or defined contribution pension plans, free term life insurance, flexible spending accounts for healthcare, dependent care and commuter benefits. Sick bank and tuition reimbursement as well as training from the City of Stamford Training Institute.

Specific information regarding benefits are outlined in each Collective Bargaining Agreement or in the Pay Plan Document for pay plan employees.

Please click here for Union Contracts:


If the position is a seasonal/temporary position, it is not eligible for union benefits.
01


What is the highest level of education you have completed?
02


Identify your degree(s), major field(s) of study, and the institution(s) attended.
03


Do you possess a Bachelor's degree in Accounting, Finance, Public Administration, or a closely related field?

• Yes
• No

04


Describe any additional training, certifications, or professional development related to grants management, budgeting, or public finance.
05


Describe your experience assisting with the preparation, submission, and tracking of grant applications.
06


Identify the types of grants you have worked with (e.g., federal, state, municipal, educational).
07


Describe your experience maintaining grant records, budgets, and supporting documentation.
08


How many years of progressively responsible experience do you have in fiscal management, budget administration, or grants accounting?
09


Describe your experience using enterprise financial systems such as Oracle or similar ERP platforms.
10


Describe your proficiency with Microsoft Excel, including specific functions or tools you regularly use (e.g., pivot tables, lookups, advanced formulas).
11


Describe your experience serving as a liaison between departments, schools, or external partners.
12


Describe your experience working in a public-sector, municipal, or educational environment.
13


Do you have experience with K-12 or higher education finance? If yes, please explain.
Required Question