Project Manager

Project Manager – Harvey Mudd College Full Time – REQ-8146 Position Summary The Project Manager will lead and provide oversight for projects that include construction, alterations, and renovations. Working under the guidance of the Assistant Vice President for Facilities and Maintenance, the manager collaborates with key facilities team members to ensure project and program goals are met within prescribed time frames and budgets. Responsibilities include preparing solicitations, selecting professional design staff, coordinating clients, contractors, inspectors, movers, vendors, and others; monitoring progress, cost, and quality; resolving problems; ensuring compliance and safety with city, state, and federal agencies; and communicating with stakeholders regarding program, budget, schedule, and construction impact. Duties and Responsibilities Projects Coordinate construction and renovation of projects as assigned. Solicit bids, evaluate proposals, and recommend contractor and/or vendor selection. Oversee all phases of projects from concept through design and construction until completion of the warranty period. Coordinate with facilities staff on all assigned work requests, including cost, scheduling, and equipment additions or replacements. Maintain as‑built documents and owners’ and maintenance manuals electronically. Coordinate all projects with maintenance, grounds, custodial, and administrative teams as necessary. Inspect construction projects and workmanship to assess progress against goals, ensure compliance with laws and regulations, and take appropriate action when warranted. Ensure project activities conform to the campus master plan and college standards. Participate in identifying and selecting contractors, consultants, architects, engineers, and vendors. Prepare and distribute requests for qualifications and proposals to hiring professionals. Administer and review contracts and agreements in preparation for execution. Prepare and review estimates and schedules, including value analysis and work‑around schedules. Assist in preparing for department, trustee, and campus meetings. Ensure contractual obligations are met and appropriate safety plans are in place. Ensure commissioning, punch list, and project turnover are completed to satisfaction. Assist in presenting materials to board meetings. Secure required guarantees, warranties, bonds, waivers, keys, manuals, record drawings, maintenance stocks, and original contract papers from vendors and subcontractors. Transfer as‑built documents and coordinate file turnover for each subcontract. Maintain receipt control, indexing, distribution, retention, and retrieval of all project documents. Routing and Documentation Identify routing and final disposition of all project documents. Create and maintain an organized electronic filing system. Meet with stakeholders to understand objectives and capture needs in project planning. Safety and Work Habits Maintain an acceptable attendance record and punctuality. Follow college policies, procedures, and best practices. Be aware of typical workplace hazards and college‑specific hazards such as biohazards and chemicals. Follow established procedures for hazard management. Report accidents promptly and submit accident reports. Participate in safety, emergency preparedness, and response training. Other Tasks Assist with special projects and duties as assigned. Provide technical direction to plant operations team and partners as needed. Develop working partnerships with other departments to attain goals and enhance services. Respond independently to inquiries requiring knowledge of systems, policies, and guidelines. Required Qualifications Education and Experience Education: Bachelor’s degree in engineering, construction, or project management, or equivalent practical construction or facilities experience. Experience: Minimum of three years in construction management, building project management, or facilities management (e.g., renovating projects, space utilization, new construction). Licenses/Certifications: Valid driver’s license and acceptable driving record; OSHA 30‑hour Construction card (College may support attainment). Knowledge, Skills, and Abilities Knowledge of California building codes, design standards, commercial construction, and basic construction techniques. Knowledge of environmental and sustainability practices, LEED, WELL, and Living Building Challenge standards. Knowledge of engineering and architectural design principles, cost estimating, and construction scheduling. Knowledge of mechanical and electrical system trades and product evaluation. Ability to read, understand, and interpret technical schematics, architectural blueprints, plans, and specifications. Ability to communicate detailed planning and design concepts clearly to groups. Ability to converse technically with engineers and architects regarding campus utility systems. Ability to assess equipment and system problems, research solutions, and recommend actions. Organizational and multitasking skills: prioritize, separate, combine tasks, streamline processes, and meet deadlines. Strong written and oral communication; grammar and punctuation; presentation skills. Strong interpersonal skills: tact, diplomacy, flexibility. Professional integrity, judgment, and discretion. Analytic and problem‑solving skills; data interpretation. Collaboration across a diverse campus community. Knowledge of office management, budget planning, and management. Proficiency with Word, Excel, and internet‑based systems; ability to learn new technology. Adaptability to changing priorities and safety practices. Experience with laboratories containing animal bodies or parts. Remote Work Eligibility All staff positions require an initial 30‑calendar‑day on‑campus work period. This position is classified as Category A under the College’s Remote Work Policy, with occasional ad‑hoc remote work flexibility. The position is essential to on‑campus operations and requires exclusive on‑campus presence. Standard working hours are generally 8:00 a.m.–5:00 p.m., Monday through Friday, though these may vary. Remote work arrangements must be approved by the direct supervisor, area cabinet member, and Human Resources and are subject to periodic review. Physical Requirements Regular duties include sitting, standing, using hands and fingers, talking, hearing, reaching, and lifting up to 10 pounds regularly and up to 30 pounds occasionally. Visual abilities required include close and distance vision and the ability to adjust focus. Reasonable accommodations may be made for individuals with disabilities. Hours Regular hours: 8:00 a.m.–5:00 p.m., Monday–Friday. Some evening and weekend hours may be required. Occasional local and regional travel may be required. Classification and Salary Exempt, full‑time, 12‑month year‑round, benefits‑eligible. Salary: $90,000–$100,000. Reports To Assistant Vice President for Facilities and Maintenance. Additional Information This job description defines the essential duties of the position. Employees must be able to perform the essential functions without imposing risk of substantial harm to health or safety. Regular employment is at-will. Harvey Mudd College is an Equal Opportunity Employer. Qualified applicants will be given consideration for employment without regard to age, race, gender, national origin, sexual orientation, veteran status, disability, or other protected characteristics. #J-18808-Ljbffr