Bookkeeper

Payette School District has the following opening for the 2026-2027 school year: BOOKKEEPER Reports To: Principal Classification: Classified Work Year: Varies Based On Calendar, Approximately 175 days Department/Building: Payette High School POSITION SUMMARY The Payette High School Bookkeeper provides financial and clerical support for the operation of the high school. This position maintains accurate school financial records, processes deposits and payments, manages student activity and associated student body accounts, assists with purchasing and purchase orders, collects and records student fees and other funds, and works closely with school administration and the District Business Office to ensure financial transactions are accurate, properly documented, and completed according to District procedures. The bookkeeper also provides general office support and assists students, families, staff, coaches, advisors, and community members with school-related financial transactions and questions. During peak times and absences, the bookkeeper backs up other high school office staff. ESSENTIAL DUTIES AND RESPONSIBILITIES School Financial Records Maintain accurate records of school financial transactions. Maintain and reconcile school activity, club, athletic, and other assigned accounts. Record deposits, expenditures, transfers, and other financial transactions in the appropriate District system. Maintain supporting documentation for financial transactions. Review financial records for accuracy and identify discrepancies requiring correction. Prepare financial reports and account information for administrators, advisors, coaches, and authorized staff. Work with the District Business Office to reconcile school financial records and resolve discrepancies. Maintain financial records according to District procedures and record-retention requirements. Cash Receipts and Deposits Receive, count, record, and receipt money collected by the school. Process payments received from students, families, staff, organizations, and community members. Prepare and process bank deposits according to District procedures. Maintain appropriate documentation and controls for cash and check transactions. Reconcile receipts and collections to deposits. Assist staff responsible for collecting funds from activities, events, fundraisers, concessions, athletics, and other school programs. Follow District cash-handling procedures and maintain appropriate security of funds. Student Fees and Payments Collect and record student fees, fines, activity charges, and other approved payments. Maintain accurate student account information. Assist students and families with questions regarding fees, payments, refunds, and account balances. Process refunds and adjustments as authorized. Work with appropriate staff regarding outstanding student balances. Maintain confidentiality of student and family financial information. Purchasing and Accounts Payable Support Prepare and process purchase orders and other purchasing documentation. Assist staff with District purchasing procedures and required documentation. Verify invoices, receipts, packing slips, and purchase documentation prior to submission for payment.Monitor purchase orders and follow up on incomplete or outstanding transactions. Submit invoices and supporting documentation to the District Business Office according to established timeliness. Assist with procurement documentation and ensure purchases follow District procedures. Maintain records of purchases and expenditures for school programs and activities. Student Activities, Athletics, and Fundraising Maintain financial records for student organizations, clubs, athletics, and other school activities. Provide account balances and financial information to authorized advisors, coaches, and administrators. Assist staff with appropriate procedures for fundraising, deposits, purchases, and reimbursements. Track revenue and expenditures associated with school events and activities. Assist with gate receipts, ticket sales, concessions, or other activity-related funds as assigned. Maintain documentation necessary for review or audit of student activity accounts. Financial Controls and Compliance Follow established District internal controls and financial procedures. Ensure appropriate documentation and authorization are obtained before processing transactions. Maintain separation of financial duties whenever required by District procedures. Assist with financial reviews, audits, and requests for supporting documentation. Immediately report discrepancies, unusual transactions, or concerns to the principal and/or District Business Office. Maintain confidentiality and security of financial records and information. Communication and Customer Service Respond to financial questions from students, families, staff, coaches, advisors, and community members. Explain school and District payment and purchasing procedures. Work collaboratively with the principal, school staff, and District Business Office. Communicate professionally with vendors and outside organizations as needed. Provide courteous and helpful assistance while following established financial procedures. Confidentiality And Compliance Maintain strict confidentiality of student, family, employee, and District information obtained through the course of employment. Protect student educational and financial information in accordance with FERPA, District policy, and applicable state and federal requirements. Maintain confidentiality of student fees, account balances, payment arrangements, financial assistance, and other sensitive family information. Maintain confidentiality of employee, vendor, purchasing, and District financial information that is not intended for public disclosure. Access, use, and share confidential information only as necessary to perform assigned job responsibilities and only with authorized individuals. Exercise discretion when discussing financial or student matters in the school office and other public or shared areas. Secure paper and electronic records and follow District procedures for storing, transmitting, and disposing of confidential information. Immediately report any suspected loss, unauthorized disclosure, or inappropriate access to confidential information to the appropriate administrator. General Office Responsibilities Answer telephone calls and assist students, families, staff, and visitors as needed. Prepare correspondence, reports, forms, spreadsheets, and other documents. Maintain organized electronic and paper filing systems. Assist with front-office responsibilities and provide office coverage when needed. Assist with school events, registration, and other building activities as assigned. Perform other clerical and administrative duties related to the operation of the school office. MINIMUM QUALIFICATIONS High school diploma or equivalent. Previous bookkeeping, accounting, cashiering, banking, clerical, or office experience preferred. Experience handling money and maintaining financial records is preferred. Experience working in a school or public-sector environment preferred. Ability to learn and effectively use District financial, student information, and other electronic systems. Proficiency with standard office technology, including email, word processing, spreadsheets, and electronic recordkeeping. Ability to perform basic mathematical calculations accurately. Strong organizational skills and attention to detail. Ability to maintain accurate records and meet established deadlines. Ability to communicate professionally with students, families, staff, vendors, and community members. Ability to maintain confidentiality and exercise good judgment when handling financial and student information. PHYSICAL AND WORKING CONDITIONS The employee regularly works in an office and school environment and may be required to sit or stand for extended periods; use a computer and other office equipment; communicate in person, electronically, and by telephone; and occasionally lift, move, or retrieve student files, boxes, and office materials. OTHER This job description is intended to describe the general nature and level of work performed by the employee assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Duties may be modified or assigned based upon the needs of the District. EVALUATION Performance will be evaluated according to District procedures for classified employees. TERMS OF EMPLOYMENT Salary and benefits in accordance with the Payette School District classified salary schedule Employment is contingent upon successful completion of: Criminal background check Fingerprinting Required district training EQUAL OPPORTUNITY EMPLOYER Payette School District is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, disability, age, or any other protected status in accordance with applicable law. Position open until filled. All recommendations for hire are tentative offers. Employment is contingent upon board approval and successful completion of a federal background check and drug-free workplace pre-employment screening (if required for the position). Any applicant convicted of any of the felony crimes enumerated in Section 33-1208, Idaho Code may not be hired, and any applicant convicted of any felony offense listed in Section 33-1208(2), Idaho Code shall not be hired. Regular attendance is an essential function of this position. #J-18808-Ljbffr