Human Resources and Finance Associate

Job Description

Job Description

TITLE: Human Resources and Finance Associate

DEPARTMENT: Operations

REPORTS TO: Chief Schools Officer

DATE PREPARED/REVISED: August 20, 2026

Position Summary

Global Community Charter School is seeking a detail-oriented and highly organized Human Resources & Finance Associate to provide day-to-day administrative and operational support across the school's human resources, payroll, benefits, and finance functions.

The Human Resources & Finance Associate is responsible for ensuring that essential employee and financial processes are completed accurately, timely, and confidentially. This is a hands-on administrative role with significant responsibility for payroll processing, benefits administration, employee records, onboarding and offboarding, accounts payable support, and compliance documentation.

The ideal candidate is dependable, highly attentive to detail, comfortable working with confidential information, and able to independently manage recurring deadlines within a part-time schedule - 7:15 am - 11:15 am, Monday - Friday. Must be able to work up to three additional hours on the weeks payroll is due. Four days remote work, and one day on-site is required. 

Key Responsibilities

Payroll & Benefits

• Manage and process bi-weekly payroll in accordance with established payroll deadlines.
• Review payroll information for accuracy and process employee changes, including new hires, terminations, compensation changes, deductions, and other payroll updates.
• Serve as the primary point of contact for routine employee payroll and benefits questions and assist with resolving discrepancies.
• Maintain accurate payroll records and supporting documentation.
• Reconcile monthly benefit carrier invoices and identify discrepancies requiring follow-up.
• Serve as the primary administrative contact for benefit carriers and vendors.
• Coordinate employee benefit enrollments, changes, and terminations.
• Support and help coordinate the annual open enrollment process.
• Assist with year-end payroll and benefits activities, including W-2 and 1099 distribution.

Human Resources Administration

• Create and maintain accurate and confidential personnel files and employee records.
• Process new employees in applicable HR/payroll systems and prepare required new-hire documentation.
• Coordinate the administrative components of employee onboarding and offboarding.
• Post approved job openings and support the recruitment process, including applicant tracking, interview scheduling, and candidate communication as needed.
• Assist with preparing offer letters, employment agreements/contracts, and other employment-related correspondence using approved templates.
• Maintain HR trackers, employee data, required forms, and compliance documentation.
• Track deadlines and required employee documentation and follow up to ensure timely completion.
• Coordinate with outside HR support, benefits providers, payroll providers, and other partners as needed.
• Provide administrative support related to employee leave, workers' compensation, and other HR processes, including maintaining documentation and coordinating required forms.
• Support annual and periodic HR compliance activities and special projects.

Finance & Accounting Support

• Support accounts payable and accounts receivable processes.
• Process invoices, employee reimbursements, and other approved payments.
• Maintain organized financial documentation and electronic filing systems.
• Assist with basic bookkeeping and reconciliation activities.
• Support monthly financial processes by preparing documentation, reports, and reconciliations as requested.
• Coordinate with finance vendors and other external partners to obtain required information and resolve routine administrative matters.
• Assist with year-end financial and compliance documentation as needed.

General Administrative Responsibilities

• Maintain strict confidentiality regarding employee, payroll, benefits, and financial information.
• Maintain organized records and documentation that are readily available for audits, reporting, and compliance reviews.
• Communicate professionally and promptly with employees, vendors, and external partners.
• Manage recurring deadlines independently and escalate issues requiring leadership, HR, or financial review.
• Perform other related HR and finance administrative duties as assigned.

Experience and Qualifications: 

• Prior experience in human resources, payroll, finance, bookkeeping, business administration, or a related administrative role.
• Experience working in a charter school or other nonprofit organization, preferred. 
• Experience processing payroll strongly preferred.
• Experience with benefits administration, accounts payable, or employee onboarding preferred.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple recurring deadlines and prioritize work independently.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office and/or Google Workspace, particularly spreadsheets.
• Ability to learn and effectively use payroll, HRIS, accounting, and benefits systems.
• Demonstrated ability to handle confidential and sensitive information with discretion.
• Strong problem-solving skills and ability to identify discrepancies and follow through to resolution.
• Associates degree or equivalent required; bachelor's degree in human resources, business, finance, accounting, or a related field preferred.

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