Special Events Coordinator

Job Description

Job Description

Special Events Coordinator

Bryan–College Station, TX | Full-Time

Love bringing communities together through unforgettable events?

We're looking for an organized, creative, and hands-on Special Events Coordinator to lead the planning and execution of signature community events in the Bryan–College Station area.

This is an exciting opportunity for an event professional who enjoys seeing an event through from the first planning meeting to the final teardown. You'll take ownership of recurring community celebrations, work closely with local vendors and partners, and play a key role in creating experiences that bring people together.

If you're someone who thrives in a fast-paced environment, can confidently manage the unexpected, and takes pride in delivering exceptional events, we'd love to hear from you.

What You'll Do

• Own Events from Start to Finish: Plan and execute monthly community events, seasonal celebrations, festivals, and other special events.
• Lead On-Site Operations: Serve as the primary on-site event lead, coordinating setup, execution, troubleshooting, and teardown.
• Manage Vendors & Partners: Oversee vendor applications, placements, agreements, payments, and on-site relationships.
• Coordinate Logistics: Develop event timelines, site maps, staffing plans, volunteer assignments, and operational procedures.
• Oversee Budgets: Track event expenses, manage purchases, and ensure events remain within approved budgets.
• Coordinate Permits & Safety: Work with municipal departments and public safety personnel to ensure events are properly permitted, safe, and compliant.
• Supervise Event Teams: Direct hourly event staff and volunteers, providing clear assignments and guidance.
• Support Sponsorships: Coordinate sponsor deliverables, on-site recognition, and post-event reporting.
• Evaluate & Improve: Prepare post-event reports, assess results, and recommend improvements for future events.

What We're Looking For

• 2+ years of experience planning and executing public or community events, including serving as the on-site lead.
• Bachelor's degree in Event Management, Hospitality, Tourism, Marketing, Communications, or a related field, or equivalent experience.
• Experience coordinating vendors, contractors, performers, and event logistics.
• Strong organizational skills with the ability to manage multiple deadlines and priorities.
• Confidence handling vendor challenges, unexpected situations, and last-minute changes.
• Excellent communication, problem-solving, and interpersonal skills.
• Ability to work independently while collaborating with a small team.

Preferred: Experience coordinating festivals, downtown events, municipal events, or other large public gatherings, including permitting.

Important Schedule & Physical Requirements

This is not a traditional Monday–Friday, 9–5 position.

• Must be available to work the first Friday evening of every month, along with assigned evenings, weekends, and holiday events.
• Must live in or be willing to relocate to the Bryan–College Station area.
• Must be comfortable standing and walking outdoors for extended periods in Texas weather.
• Must be able to lift and carry up to 50 pounds, with or without reasonable accommodation.
• Must be able to operate a motor vehicle and hold a valid driver's license.

Compensation & Benefits

Annual Salary: commensurate with experience

Our client offers a competitive benefits package, including:

• Employer-paid medical, dental, vision, disability, and life insurance for the employee.
• 401(k) retirement plan with employer match.
• Paid holidays, vacation, and sick leave.
• Paid pregnancy and parental leave.
• Professional development opportunities.
• Flexible scheduling around event responsibilities, including later start times and additional time off following events.

Ready to Make an Impact?

If you enjoy bringing people together, solving problems on the fly, and creating memorable community experiences, we want to hear from you.

Apply today to learn more about this opportunity!

Hidden Talent Solutions is recruiting on behalf of its client. All qualified applicants will receive consideration without regard to any legally protected characteristic. EOE.