Occupational Therapist (Program Coordinator)

Job Title

Major duties include, but are not limited to:

Administrative Management

The incumbent must have knowledge of computers, printers, VistA, transmission and the planning of additional hardware and software. Duties also include involvement in planning Automated Data Processing (ADP) functions and telephone needs within the Center. Incumbent must have knowledge in and be able to assume the responsibility for formulating and administrating policies and developing or coordinating directive material implementing these policies. Incumbent assumes the responsibility for the day-to-day SCI/D Center operation, supervision, and administration, identifying areas requiring attention and recommending course of action to the Center's Director. The incumbent will provide support to REC ICC as needed and assigned. Knowledge required of orienting/training new professional staff members to the Center and to VA procedures and policies. Incumbent must be knowledgeable regarding policy and procedural interpretations of guidelines. The incumbent is responsible for developing short and long-range plans, conducting systematic reviews, and assuring documentation and reporting of Center transactions, activities, workload, etc.

Quality Management/Performance Improvement

The incumbent is responsible for assuring the quality review of records and coordinates these activities with the Performance Improvement (PI) External Peer Review Program (ERPP) department. Actively promotes PI and EPRP in the inpatient and outpatient setting. Incumbent assumes the responsibility in the development and implementation of the SCI/D Center Quality Improvement program. Ensures through monitoring, evaluation, and appropriate assignment of reviews that quality and appropriate patient care is provided throughout the service. The incumbent reports monthly to the SCI/D Center staff on PI activities, problems identified, actions taken and follow-up. The objectives, scope, organization, and effectiveness of the program is evaluated and revised as needed. Independently performs fact-finding reviews when indicated.

Budgeting/Financial Management Work

The incumbent is a Control Point Official for all SCI/D Center control points and is responsible for implementing and maintaining several contractual agreements that provide service to our veterans and service. The incumbent is responsible for authorizing all expenditures annually. Incumbent serves as the point of contact for these arrangements and resolution of problems that may arise in carrying out these contracts. Incumbent is the certifying official for invoices presented by vendors. Plans, formulates, and implements budget requirements which include contracting for residential treatment facilities, transportation, and communication expenditures, as well as miscellaneous expenditures related to the treatment of veterans in SCI/D Service programs. Monitors resource utilization, prioritizes needs, effecting changes in view of available resources. Prepares annual budget requests and must have knowledge in the development and management of budgets. Is responsible for analyzing workload, costs, and reviewing overall resource utilization using sound fiscal judgment.

Personnel Management

Directs the personnel management program for the SCI/D Center, performing or overseeing full range of human resources requirements. Performs the full range of personnel management and administration and acts as a liaison with the REC ICC and Human Resource Management Service concerning personnel-related matters. Provides advice and assistance to staff concerning Federal and agency personnel processes and procedures. The incumbent participates in the interviewing, selection of employees for assignments, and making recommendations for promotion of organizational chart positions.

Space and Supply Management

The incumbent is responsible for reconciliation and administering of the Consolidated Memorandum Receipt (CMR) account for the SCI/D Center and for prompt reporting of excess equipment to Acquisition and Material Management Service. The incumbent is responsible for providing assistance for the procurement and maintenance of equipment and facilities. Incumbent must secure proper justification when submitting supply requisitions and is responsible for a system of documentation and control over signature authority for procurement and receipt of supplies and services.

Clinical

Collaborates with Chief of Occupational Therapy regarding aspects of clinical and administrative OT services in the REC ICC, including those conducted by trainees and staff.

Work Schedule: 07:30 to 16:00; Monday through Friday

Telework: Telework, if approved, will be on an Ad-Hoc basis only.

Virtual: This is not a virtual position.

Functional Statement #: 000000

Relocation/Recruitment Incentives: Not Authorized

Permanent Change of Station (PCS): Not Authorized

US Department of Veterans Affairs