Major Gifts Program Manager

Job Description

Job Description

Major Gift and Institutional Giving Program Manager Job Description

Location : Family Peace Center of Washington County

Classification: Full-time, Exempt

Salary Range: $70,000-$80,000

Benefits: 90% Employer-paid health, dental, and vision insurance; life insurance; employer-match retirement plan; vacation, sick leave, and paid holidays.

Schedule: Generally, Monday-Friday 8:30-5:00; some evenings and weekends are required.

Reports to: Executive Director (ED)

Works closely with: Annual Fund Program Manager, Volunteer & Outreach Coordinator, contracted Grant Writer, Board of Directors, Development Committee, campaign volunteers, and Finance.

Position Summary

The Major Gift Program Manager is responsible for cultivating, soliciting, and stewarding transformational gifts ($10,000+) to support the Family Peace Center's capital campaign transition, long-term operational funding, reserve/capacity-building needs, and future sustainability. This role manages a structured major gift portfolio and leads proposal-based, relationship-driven fundraising in partnership with the ED and board leadership.

The Major Gift Program Manager plays a central role in converting campaign momentum into long-term philanthropic investment and building the Major Gift Program for the FPC. This is an external, proactive, relationship-building position responsible for identifying new high-net-worth prospects, securing warm introductions, hosting meaningful donor conversations, managing a disciplined moves pipeline, and closing multi-year gifts that support FPC's long-term sustainability.

Key Responsibilities

Major Gift Strategy & Portfolio Management

• Build, steward, and manage a portfolio of 75-125 major gift prospects and donors, including current major donors, capital campaign donors, high-capacity annual donors, DAF donors, family foundations, and new high-net-worth prospects.
• Develop individualized cultivation, solicitation, and stewardship plans, with written strategies for top prospects and particular attention to the top 50 donors/prospects.
• Serve as moves manager for assigned major donor prospects, including donors where the ED, board member, or campaign volunteer is the primary relationship-holder.
• Conduct meaningful donor meetings and move prospects through the giving
• Close leadership-level gifts, multi-year pledges, unrestricted or semi-restricted operating support, reserve/capacity-building gifts, and transformational
• Maintain CRM records for all meaningful donor moves, contact notes, assignments, next steps, asks, pledges, payments, acknowledgments, and stewardship actions within 48 hours whenever

New High-Net-Worth Prospecting & Relationship Development

• Proactively identify, research, qualify, and cultivate new high-net-worth individuals and families who are not yet connected to
• Use board introductions, community networks, campaign donor referrals, professional advisors, corporate/community leaders, private tours, small gatherings, and peer referrals to open new
• Build and maintain a prospect discovery system that regularly adds qualified individuals, families, DAF holders, and private philanthropic vehicles to FPC’s pipeline.

• Prepare introduction strategies, call scripts, briefing notes, donor discussion guides, and follow-up plans for the ED, board members, and
• Maintain a disciplined rhythm of new discovery contacts, donor meetings, tours, and follow-up

Campaign & Transformational Giving

• Lead major gift strategy for the public phase of the campaign and beyond, with emphasis on converting capital campaign donors into long-term operating
• Prepare tailored proposals, naming opportunities, gift impact materials, tour follow-up, event invitations, donor briefings, and customized stewardship
• Track pledges, payment schedules, donor intent, next steps, and stewardship plans in coordination with Finance and the
• Help donors understand FPC’s long-term sustainability needs, including operating support, reserve/capacity building, infrastructure, and future
• Coordinate with the Annual Fund Program Manager to ensure capital campaign donors and major gift prospects receive appropriate communication and are not treated only as annual appeal

DAFs, Family Foundations & Relationship-Based Institutional Giving

• Develop and implement a strategy for donor-advised funds, family foundations, and private foundations that require relationship-building, cultivation, or personalized
• Serve as the internal relationship lead for grantors that function like major donors, including family foundations, DAF-connected funders, private foundations with relationship-based giving processes, and funders requiring customized cultivation before or after proposal
• Partner with the ED and contracted Grant Writer to identify relationship pathways, prepare funder-specific cultivation strategies, arrange funder meetings/site visits, and coordinate stewardship
• Participate in grant triage so staff and consultant time are focused on high-value opportunities aligned with FPC’s revenue strategy, case for support, and return on investment.

• Support post-award stewardship for assigned institutional funders, including impact updates, relationship maintenance, funder briefings, and coordination of information needed for

Proposals, Private Tours, Small Events & Major Donor Experiences

• Lead donor strategy for major gift cultivation experiences, including private tours, house parties, donor briefings, small gatherings, invitation-only cultivation opportunities, and individualized donor stewardship
• Own the cultivation purpose, guest list, donor strategy, briefing materials, talking points, ask strategy, next steps, and follow-up plan for major donor tours and cultivation
• Coordinate with the Annual Fund Program Manager for event infrastructure and implementation support when needed, including scheduling, RSVP tracking, materials, room/setup logistics, volunteer support, and follow-up systems.
• Request Volunteer & Outreach Coordinator support through the Annual Fund Program Manager so major donor cultivation activities receive appropriate ambassadors, hosts, tour support, follow-up, and stewardship
• Prepare donors and prospects for meaningful engagement with FPC’s model, including trauma-informed design, co-location, partner integration, survivor-centered access, systems change, and national
• Coordinate with program and operations staff to ensure major donor tours, funder visits, and private cultivation experiences are thoughtful, confidential, accurate, trauma-informed, and respectful of survivor
• Ensure all major donor event and tour follow-up is tracked in the CRM, including donor interests, next steps, assignments, ask timing, stewardship actions, and relationship

Board & Volunteer Partnership

• Partner with board members and Development Committee on donor introductions, peer cultivation, solicitation strategies, and stewardship assignments.
• Recruit, train, and support volunteers specifically assigned to major donor cultivation, stewardship, introduction- making, small event hosting, or written/digital
• Provide board-ready materials, talking points, donor strategy briefs, donor discussion guides, and follow-up
• Track board, volunteer, and community introductions into new high-capacity

ED & Cross-Team Collaboration

• Coordinate closely with the ED on top-tier donor strategy, high-stakes solicitations, complex gifts, naming conversations, planned giving, and policy-sensitive
• Support the ED’s major donor portfolio by preparing briefing notes, ask strategies, donor follow-up, stewardship materials, and next-step
• Prepare bi-weekly portfolio and pipeline reports, including portfolio movement, prospect stage, next steps, ask amounts, expected timing, revenue forecast, stalled prospects, and support
• Collaborate with staff on donor-specific storytelling, proposals, impact reporting, and stewardship
• Coordinate with the Annual Fund Program Manager on donor segmentation, communication exclusions, donor handoffs, and revenue
  

Institutional Strategy & Grantor Relationships

• Coordinate strategically with the contracted Grant Writer on institutional prospects, especially relationship-based private foundations, family foundations, and DAF-connected
• Support relationship-based funder engagement, direct funder communication, site visits, and stewardship when assigned.
• Align institutional fundraising strategy with major donor priorities and FPC’s long-term revenue
• Maintain funder relationship notes, cultivation plans, stewardship actions, and post-award follow-up in the CRM or assigned tracking
  

Qualifications

• 5+ years of major gift fundraising experience or comparable experience in donor relations, institutional advancement, sales, business development, campaign fundraising, relationship management, or related
• Proven success securing $10,000+ gifts, multi-year commitments, major donor investments, or comparable relationship-based
• Experience managing donor portfolios, moves management systems, and proposal-based
• Demonstrated ability to build trust, open new relationships, make strategic asks, and maintain disciplined follow- up.
• Comfort working with high-net-worth donors, board members, community leaders, business leaders, family foundations, donor-advised funds, and private
• Strong written and verbal communication skills, including proposal development, donor briefing materials, and tailored stewardship
• Strong CRM discipline, including contact notes, pipeline tracking, donor segmentation, and revenue
• Commitment to trauma-informed, survivor-centered, confidential, and culturally responsive
• Must pass pre-employment background check and complete required post-hire

Key Performance Indicators

• Major gifts and pledges secured
• Portfolio activity, movement metrics, and timely next
• New high-net-worth prospects identified, qualified, and secured for the
• Proposal-to-close conversion rates and multi-year commitments
• Capital campaign donor conversion into long-term operating
• DAF, family foundation, and relationship-based institutional giving
• Board and volunteer engagement in major gift
• Donor retention and satisfaction at the major gift
• Timely CRM input, acknowledgments, follow-up tasks, and stewardship notes for assigned

Working Conditions

• Work is onsite at the FPC and in the community, with local travel for donor meetings, private tours, events, and community relationship-building.
• Frequent external meetings and occasional evening or weekend work are
• The position requires professionalism in confidential, sensitive, and trauma-informed

Equal Opportunity Statement

The Family Peace Center of Washington County is an Equal Opportunity Employer. FPCWC stands against violence, abuse, and discrimination of any kind, including discrimination against employees or applicants based on race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, gender identity, gender expression, socioeconomic status, genetic information, sex, marital status, disability, veteran status, or any other protected category.