Document Specialist

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HNM Systems

HNM Systems is the leading tech-enabled professional services provider, shaping the workforce across the telecom, energy, and technology sectors. We connect specialized talent with direct hire, contract-to-hire, and consulting opportunities that support fiber expansion, digital infrastructure, wireless networks, and smart grid energy solutions. Our innovative approach delivers high-impact outcomes, with a 94% success rate in talent placement and project execution. Relentlessly people-driven, HNM Systems sets the industry standard through exceptional employee experience and long-term client value.

Why This Opportunity Stands Out

This role offers the opportunity to work on critical infrastructure projects that directly support network expansion and digital connectivity. You’ll be part of a fast-paced environment where your attention to detail and problem-solving skills drive real project outcomes. The position provides exposure to title research, land acquisition processes, and cross-functional collaboration, making it ideal for candidates looking to deepen their expertise in ROW and infrastructure documentation. This is a strong opportunity to build a long-term career in a high-demand sector.

Overview

The ROW Document Specialist supports Right-of-Way operations by managing documentation, conducting title research, and coordinating with internal teams to ensure timely and accurate project delivery. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a high-volume environment.

Key Responsibilities

• Review incoming files and maintain organized ROW documentation and records
• Perform research on land ownership, title history, tax records, and related property information
• Analyze title reports and identify unusual findings, defects, or restrictions
• Support coordination between ROW team members, project managers, and stakeholders
• Track tract numbers, exhibit numbers, and other key project data using spreadsheets and trackers
• Assist with preparation, drafting, and electronic recording of easement documentation
• Maintain and update records based on title changes and project developments
• Conduct research using county GIS systems, property tax websites, and online records
• Communicate project status, risks, and issues to team members and leadership
• Provide administrative and project support as needed across ROW initiatives
• All other duties as assigned.

Required Qualifications

• High school diploma required, Associate’s or Bachelor’s degree preferred
• Experience reviewing title reports and identifying discrepancies or unusual findings
• Understanding of underwriting guidelines and title conditions
• Familiarity with foreclosure documents, liens, tax records, and chain of title issues
• Experience working with easement documentation and property records
• Proficiency in Microsoft Office Suite and Google Workspace
• Experience with GIS systems, online property records, and mapping tools (e.g., Google Earth)
• Strong organizational skills and critical attention to detail
• Ability to manage high-volume work with urgency and accuracy
• Excellent written and verbal communication skills

EEO Disclaimer (USA)

The above statements are intended to describe the general nature and level of work being performed by the incumbent(s) of this job. They are not intended to be an exhaustive list of all responsibilities and activities required of the position. This job description is subject to revision, and it may be updated to reflect changes in the role or organization.

HNM Systems utilizes legally permissible drug and background checks as part of our screening process. Essential requirements of the position include eligibility to work for any U.S. employer without sponsorship now or in the future.

It is the policy of HNM Systems, Inc., to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information and/or marital status. HNM Systems, Inc is compliant with the Fair Chance Ordinance as applicable and will consider all qualified applications for employment.