Resource Management Department Coordinator (Administrative Support Coordinator II)

Position Summary As a highly organized professional who enjoys managing details, supporting complex operations, and keeping an office running smoothly, the Resource Management Department Coordinator plays a vital role in supporting the administrative, financial, and operational needs of the Resource Management department within the Fowler College of Business at San Diego State University. This position offers meaningful responsibility, professional autonomy, and the opportunity to work closely with leadership while supporting faculty, staff, and university operations. Key Responsibilities Administrative Coordination & Office Operations: Coordinate and administer a wide range of administrative and operational functions, including faculty compensation processes, student employment programs, and college-wide services, while managing multiple priorities and ensuring timely and accurate completion of work. Financial Tracking, Reconciliation & Budget Support: Perform financial tracking and reconciliation activities, including payroll and program expenditures, while maintaining accurate records, preparing budget transfers, and ensuring proper use of funds in accordance with established guidelines. Policy Interpretation & Procedural Compliance: Interpret and apply university policies and procedures related to payroll, procurement, and administrative processes, ensuring compliance, accuracy, and consistency across transactions and documentation. Data Management, Recordkeeping & Reporting: Maintain and manage electronic records and data systems, compile and track financial and operational information, and prepare reports to support administrative decision‑making and organizational needs. Communication & Work Coordination: Serve as a central point of contact to coordinate workflows, communicate procedures, and collaborate with departments, faculty, staff, and external partners to support administrative operations. Procurement & Administrative Support Functions: Support procurement and general office operations, including processing purchases, maintaining documentation, and coordinating with vendors to ensure effective delivery of services and resources. Why Join Us? Work within a respected academic college, supporting faculty and leadership in the Fowler College of Business. Enjoy autonomy and trust, with flexibility in how you accomplish your work and opportunities to apply your professional judgment. Build and apply a broad skill set, from financial tracking and data analysis to systems management and high‑level communication. Be part of a collaborative university environment that values professionalism, service, and operational excellence. Contribute to a mission‑driven institution, supporting education, innovation, and student success. Position Information Full‑time, benefits eligible, permanent/probationary position. Position is designated non‑exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. This position is approved for partial telecommuting with onsite work in San Diego after a 6‑month training period. Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Strong verbal and written communication skills, including the ability to draft correspondence and standard reports and thorough knowledge of English grammar, punctuation, and spelling. Proficiency in Microsoft Office applications, including advanced Excel spreadsheet creation and data manipulation, as well as Word, Visio, and PowerPoint. Clerical, administrative, and financial experience, including working knowledge of budget policies and procedures. Ability to perform standard business math, including calculating ratios and percentages, tracking financial data, and making simple projections. Thorough knowledge of university infrastructure, policies, procedures, and office systems, with the ability to independently apply policies where specific guidelines may not exist. Demonstrated ability to manage multiple priorities and projects independently and be fully functional in all technical aspects of assigned work. Ability to effectively handle a broad range of interpersonal contacts, including higher‑level stakeholders and sensitive or confidential matters. Experience building and maintaining effective vendor relationships, with a strong focus on customer service and collaboration. Proficiency with PeopleSoft, Oracle, Adaptive, and OnBase is preferred. Compensation Step placement will be determined based on relevant qualifications and professional experience, in alignment with the department’s budget and equity guidelines. Initial step placement is not expected to exceed Step 1 ($4,367). Salary step placement for internal applicants will follow the CSUEU Collective Bargaining Agreement. CSU Classification Salary Range: $4,367 – $6,362 per month (Step 1 – Step 20). Future increases, including step advancements, are subject to contract negotiations. Full Benefits Package Includes Generous Time Off: 15 paid holidays, vacation, and sick leave. Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC. Health Coverage: Medical, dental, and vision options at low or no cost. Education Support: CSU tuition fee waiver for employees and eligible dependents. Optional Offerings: FlexCash, life and disability insurance, legal and pet plans. Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities. Equal Opportunity and Excellence in Education and Employment All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti‑discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all. #J-18808-Ljbffr SDSU Alumni