Construction Onboarding Coordinator

Construction Onboarding Coordinator

The Construction Onboarding Coordinator supports high-volume employee onboarding for a construction and industrial workforce. This role processes I-9 documentation, maintains employee records, assists with new hire orientation, and provides comprehensive administrative support to ensure a smooth, compliant, and positive onboarding experience for new employees on complex, large-scale projects.

Responsibilities

• Complete and verify I-9 documentation and ensure compliance with all applicable requirements.
• Facilitate employee onboarding, including coordinating and processing new hire paperwork.
• Scan, organize, and maintain accurate and up-to-date employee records and documentation.
• Support and help deliver orientation presentations and onboarding sessions for new hires.
• Provide administrative and office support to HR, operations, recruiters, and project teams.
• Manage high volumes of onboarding activity while maintaining a high level of accuracy and attention to detail.
• Enter and update employee information in HRIS and related systems in a timely and precise manner.
• Communicate professionally and courteously with new hires, internal stakeholders, and workforce partners.
• Coordinate with operations and project teams to ensure new employees are onboarded quickly and compliantly for field assignments.
• Assist with document management, recordkeeping, and workforce administration tasks related to construction and industrial projects.

Essential Skills

• 3+ years of onboarding or workforce administration experience.
• 25 years of experience in administrative support, onboarding, HR coordination, recruiting coordination, or workforce administration.
• Expertise in I-9 verification and E-Verify processes.
• Experience with employee onboarding in high-volume environments.
• Proficiency in data entry and use of HRIS systems.
• Strong administrative support skills, including clerical and office administration.
• Proficiency with Microsoft Office Suite, including Excel, Outlook, and Teams.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Customer service mindset with the ability to support employee relations.
• Organization and time management skills suitable for high-volume workforce administration.

Additional Skills & Qualifications

• Associate degree preferred.
• Experience working in or with staffing agencies.
• Exposure to construction, industrial, manufacturing, logistics, or other field-based workforces.
• Experience in such roles as Onboarding Coordinator, HR Coordinator, Recruiting Coordinator, Staffing Coordinator, Workforce Administrator, Human Resources Assistant, or Administrative Coordinator.
• Experience with document management and employee records management.
• Experience supporting new hire orientation sessions and presentations.
• Bilingual Spanish/English communication skills are highly preferred.

Why Work Here?

You will join one of Arizona's fastest-growing construction and industrial organizations that supports some of the region's most significant data center, semiconductor, advanced manufacturing, and critical infrastructure projects. The organization delivers electrical, mechanical, fabrication, maintenance, and industrial services across complex, large-scale initiatives and is recognized for its strong commitment to safety, quality, accountability, and operational excellence. In this role, you will be a key link between candidates, operations, project teams, and workforce partners, directly impacting project success by ensuring smooth onboarding, accurate compliance documentation, and a positive employee experience. You will work in a collaborative environment with regular interaction across HR, operations, recruiting, and project teams, offering meaningful exposure to high-profile projects and the opportunity to contribute to the success of skilled tradespeople and field professionals.

Work Environment

This position is primarily office-based and supports high-volume onboarding, compliance, and workforce administration activities for construction and industrial projects. You will work in a collaborative setting with frequent interaction among HR, operations, recruiters, project teams, and other internal stakeholders. Occasional visits to training locations or project sites may be required to support onboarding events, meet field personnel, and stay connected to the operations and projects being supported. The environment is fast-paced and detail-oriented, with regular use of Microsoft Office Suite and HRIS systems to manage documentation and employee records.

Job Type & Location

This is a Contract to Hire position based out of Chandler, AZ.

Pay and Benefits

The pay range for this position is $28.50 - $31.25/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Chandler,AZ.

Application Deadline

This position is anticipated to close on Sep 22, 2026.