Administrative Coordinator (Accounting Support Focused)

Administrative Coordinator (Accounting Support Focus) Position Summary The Charleston School of Law is seeking a detail-oriented and highly organized Administrative Coordinator to provide comprehensive administrative and entry-level accounting support. This role plays a vital part in ensuring smooth daily operations by coordinating travel logistics, supporting faculty—especially during exam periods—and managing financial transactions, including reimbursement activities. The ideal candidate will have strong organizational skills, a customer-service mindset, and a foundational understanding of accounting principles, with a particular emphasis on expense tracking, documentation, and operational support in an academic environment. Key Responsibilities Administrative Coordination Provide general administrative support to designated departments and leadership. Coordinate meetings, maintain calendars, and assist with event logistics. Prepare correspondence, reports, and other documentation as needed. Maintain organized electronic and physical filing systems. Travel Coordination (Primary Focus) Book and coordinate travel arrangements, including airfare, lodging, ground transportation, and itineraries for faculty and staff. Ensure travel complies with institutional policies and budget guidelines. Communicate travel details clearly and efficiently to travelers. Manage last-minute changes and troubleshoot travel issues as they arise. Expense Reporting & Reimbursements (Primary Focus) Collect, review, and organize receipts and supporting documentation for travel and business expenses. Prepare and submit accurate reimbursement requests in a timely manner. Verify expenses for completeness, proper coding, and compliance with school policies. Serve as a liaison between employees and finance/accounting teams to resolve discrepancies. Entry-Level Accounting Duties Assist with basic accounting tasks such as data entry, invoice tracking, and expense reconciliation. Maintain expense logs and assist in budget tracking. Support accounts payable functions, including vendor documentation and payment processing. Ensure all financial records are accurate, organized, and audit-ready. Faculty & Exam Support Assist faculty with administrative needs, particularly during midterms and final exam periods. Support exam implementation logistics, including preparing materials, coordinating schedules, and ensuring adherence to exam protocols. Serve as a proctor for exams as needed, maintaining exam integrity and compliance with institutional guidelines. Qualifications Required Associate's or Bachelor's degree in Business, Administration, Accounting, Finance, or a related field (or equivalent experience). Strong organizational and time-management skills with attention to detail. Basic understanding of accounting principles and financial processes. Proficiency in Microsoft Office Suite (especially Excel). Ability to manage multiple tasks and meet deadlines in a fast-paced environment. Preferred Prior administrative or accounting support experience. Experience with expense management or accounting systems. Familiarity with travel booking platforms and reimbursement software. Experience supporting academic environments or exam administration. Core Competencies Attention to Detail: Ensures accuracy in financial documentation and exam processes. Customer Service Orientation: Provides responsive support to faculty, staff, and students. Problem-Solving: Resolves travel, expense, and exam-related issues efficiently. Confidentiality: Maintains strict confidentiality of financial records and exam materials. Work Environment This position operates in a professional office setting at the Charleston School of Law, with increased activity and deadlines during exam periods requiring flexibility and responsiveness. #J-18808-Ljbffr