Assistant Program Director

Job Description

Job Description

ABOUT US:
Flatbush Development Corporation is a dynamic and community-focused organization dedicated to providing high-quality afterschool programs for youth in Brooklyn. Our commitment to youth development and enrichment is at the core of everything we do, and we are proud to be a partner of the New York City Department of Youth and Community Development (DYCD), Department of Health (DOH) and The Office of Children Services (OCFS).

ORGANIZATIONAL ROLE:

• Supervisor: Program Director   
• Hours: 35 Hours Mon-Friday 10:00 AM - 6:00 PM
• Compensation: $24.00- $27.00

POSITION SUMMARY:
Under the supervision of the Program Director, the Assistant Director provides site-based leadership to support positive youth development and outcomes; meet the needs of families and the school community. The Assistant Director will: bring a positive youth development lens to the role; ensure compliance with all licensing and funder requirements; maintain program data and records; create systems to effectively manage program logistics and operations; hold themselves and others accountable for program results. In addition to supporting all programmatic offerings and completing any tasks deemed necessary by the Program Director, essential duties and responsibilities include:
ADMINISTRATIVE SUPPORT, COMPLIANCE, & IMPLEMENTATION

• Responsible for supporting the smooth, effective, and successful functioning of the Program at the FDC program.
• Provides direct support and supervision to Program’s staff and participants.
• Recruits and registers participants and ensures that all enrollment numbers are met.
• Attends required OCFS and DOH/SACC meetings, training, and conferences.
• Meets and documents required 30 hours of SACC training every two years.
• Works closely with Flatbush Development Corporation administration to provide information on any updated OCFS policies, new data, current trends, and program changes.
• Ensures that all DYCD/OCFS performance targets are met & activities occur in accordance with the DYCD work plan.
• Ensures participant files are completed, regularly updated, and maintained in accordance with DYCD, OCFS and DOH requirements.
• Assists the Program Director in the completion of all required reports.
• Assists the Program Director in preparing/reviewing timesheets on a bi-weekly basis and submitting them to the payroll department for processing.

YOUTH DEVELOPMENT

• Utilizes principles of positive youth development through use of behavior management and discipline techniques that foster social, emotional, and cognitive growth, and build self-esteem and responsibility in all participants
• Builds positive relationships with and among participants and acts as a role model.

PROGRAM DEVELOPMENT

• Helps create program schedules and enrolls participants in scheduled activities with deference to choice and performance targets.
• Utilizes formal program feedback to make improvements to program design
• Organizes and implements special projects.
• Assists in the planning, coordination, and supervision of special events, projects, and field trips.
• Ensures all academic, social, cultural, vocational and recreational components of the program are implemented effectively, efficiently and consistently with curriculum.
• Staffing & Program Supervision
• Assists the Program Director with the hiring and supervision of all program staff.
• Assists Program Director in scheduling and holding regular meetings with staff, partners, and key stakeholders to ensure all services are being delivered in a quality manner at required service levels and support school day learning and overall academic success.
• Maintain required logs and program database(s); ensure they are always updated.
• Supervises and supports program delivery staff around facilitation, health & safety, and principles of youth development.
• Ensures proper staff coverage for scheduled and unscheduled time off.

FAMILY ENGAGEMENT

• Meets with parents and assists with planning and conducting staff and program orientation sessions.
• Coordinates with the Program Director around providing family/caregiver support and resources.

PROGRAM PROCEDURES AND SAFETY

• Complies and enforces all health and safety guidelines and regulations set forth by the Flatbush Development Corporation, the NYS Department of Health, NYC Department of Health, and the Centers for Disease Control.
• Works with participants to quickly & appropriately resolve any incidents (medical or behavioral). Communicate with parents as necessary. Informs the Program Director of any issues and provides written statements when necessary.
• Ensures all staff have appropriate training and documentation as outlined in our SACC and NYC DOH license, including Fingerprint / NYS Sex Offender / & State Central Registry (SCR) clearances, Staff Annual Medical Form, Mandated Reporter Training and any other requirement as outlined in our DYCD contract and/or license to operate a school aged program.

PROFESSIONAL DEVELOPMENT

• Participates in meetings and workshops that enhance professional skills, as assigned by program director, including a minimum of 15 hours of training per year;
• Works with program directors, staff developers, and (as applicable) educational specialists to develop professional skills.
• Applies skills and knowledge acquired in those training to improve program quality.
• Assists Program Director in design of a comprehensive professional development curriculum for staff.

COMPETENCIES

• Must have a passion for working with youth and be willing to go above and beyond program mandates for the benefit of the children. Must be team-oriented, working well with others to inspire success.
• Must be extremely organized, detail-oriented and able to multitask, take initiative, and work independently on tasks.
• Must be able to effectively prioritize responsibilities, set and meet deadlines; with strong communication & writing skills.
• Bilingual is a plus

EDUCATION & EXPERIENCE

• Candidate must possess a High School Diploma or equivalent; Associate’s degree in education or related field preferred;
• Must have at least two years’ experience working with youth in a youth program setting.
• Must have two years’ supervisory experience administering youth programs.

Flatbush Development Corporation, Inc., provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.

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