Fuel Systems Lead

Fuel Systems Lead

Under the direction of the Fuel Systems Supervisor, the Fuel Systems Lead is responsible for leading, scheduling, and overseeing base fuel operations to ensure fuel handling activities are performed safely, efficiently, and in compliance with applicable PHI procedures. This role oversees fuel system maintenance, monitoring, quality control, and fuel receipt and distribution activities, including fueling and defueling aircraft, inspecting fueling equipment, maintaining accurate records of fuel transactions, inventory, equipment, vehicles, and fuel handlers, and supporting administrative coordination and Fuel Handler training. The position also promotes and enforces safety protocols related to fire prevention, spill control, emergency response, and compliance with PHI's Fuel Management Manual and SMS requirements.

Essential Duties and Responsibilities

• Lead, schedule, and oversee a team of Base Fuel Handlers, ensuring tasks are completed efficiently and safely
• Oversee fuel systems operations including its maintenance, monitoring, and quality assurance
• Maintain accurate records of the fuel systems, fuel trucks, company vehicles, and fuel handlers
• Maintain and perform quality control procedures on the fuel system to ensure quality jet fuel
• Support administrative functions and collaborate with office personnel, as necessary
• Conduct, facilitate and monitor Fuel Handler training and on the job training to new employees
• Promote and enforce safety protocols, with emphasis on fire prevention and environmental spill control
• Ensure fuel management practices comply with PHI's Fuel Management Manual and SMS system (SMS)
• Execute additional responsibilities as delegated by the Fuel Systems Supervisor
• Maintain a high level of alertness, always working responsibly and safely
• Receive bulk fuel deliveries to replenish base fuel tanks
• Fuel aircraft with the correct type and quantity of fuel according to flight requirements
• Inspect fueling equipment (trucks, hoses, nozzles) for proper function and cleanliness
• Conduct pre-fueling checks and follow strict safety protocols to prevent spills or contamination
• Monitor fuel quality and perform basic maintenance on fueling systems
• Coordinate with flight crews and ground staff to ensure timely and accurate fueling
• Maintain detailed records of fuel transactions, inventory, and equipment usage
• Respond to fuel spills or emergencies following established procedures
• Assist with defueling when necessary and ensure proper disposal of hazardous materials
• Work in all weather conditions, often on tight schedules and under physical demands

Qualification Requirements

• High School Diploma or equivalent
• Minimum 2 years of PHI experience preferred and demonstrated ability working in a demanding environment
• Must currently have and ability to maintain CDL and can acquire and maintain a TWIC
• Knowledge of DOT, FAA, and OSHA regulations
• Strong mechanical abilities and planning/organization skills
• Must be organized and detail oriented, ensuring accuracy and efficiency in all tasks
• Strong verbal and written communication skills, proficiency in computer application systems
• Effective time management with a prove ability to prioritize tasks and manage multiple responsibilities simultaneously

Organizational Core Values

• Safe We are absolute in our belief in the tenets of Destination Zero and that Zero is not only achievable, but the only acceptable outcome.
• Efficient We are focused on outcomes that are smart and responsible by making the best use of our resources to maximize overall productivity as a high performing organization.
• Quality We are committed to ensuring excellent organizational performance, which produces sustainable and reliable outcomes.
• Service We are dedicated to the service of our customers, our communities and each other.

Behavioral Competencies

• Drive & Energy - Effective performers have a high level of energy and the motivation to sustain it over time. They are ambitious and passionate about their role in the organization. They have the stamina and endurance to handle the substantial workload present in today's organization. They are motivated to maintain a fast pace and continue to produce even in exhausting circumstances.
• Functional/Technical Expertise - Effective performers are knowledgeable and skilled in a functional specialty (e.g., finance, marketing, operations, information technologies, human resources, etc.). They add organizational value through unique expertise in a functional specialty area. They remain current in their area of expertise and serve as a resource in that area for the organization.
• High Standards - Effective performers establish and model standards that guarantee exceptional quality and necessary attention to detail. They continually seek to improve processes and products, and they hold staff accountable for quality. They find best practices, share them, and then improve upon them.
• Initiative - Effective performers are proactive and act without being prompted. They don't wait to be told what to do or when to do it. They see a need, take responsibility and act on it. They make things happen.
• Integrity - Effective performers think and act ethically and honestly. They apply ethical standards of behavior to daily work activities. They take responsibility for their actions and foster a work environment where integrity is rewarded.
• Conflict Management - Effective performers recognize that conflict can be a valuable part of the decision-making process. They are comfortable with healthy conflict, and they support and manage differences of opinion. They thwart destructive competition or friction and use consensus to debate and resolve issues.
• Mission Focus - Effective performers understand and support the organization's mission its core purpose for being. They believe in the mission, value it, and are committed to it. They communicate it to staff, stand behind it, and interpret its applications for others. They frequently refer to the mission and incorporate it into daily activities.
• Positive Impact - Effective performers make positive impressions on those around them. They are personable, self-confident, and generally likable. They are optimistic and enthusiastic about what they do, and their excitement is contagious. They energize those around them.
• Problem Solving & Decision Making - Effective performers can identify problems, solve them, act decisively, and show good judgement. They isolate causes from symptoms, and compile information and alternatives to illuminate problems or issues. They involve others as appropriate and gather information from a variety of sources. They find a balance between studying the problem and solving it. They readily commit to action and make decisions that reflect sound judgement.
• Team Player - Effective performers are team oriented. They identify with the larger organizational team and their role within it. They share resources, respond to requests from other parts of the organization, and support larger legitimate organizational agendas as more important than local or personal goals.

HSEQ Duties and Responsibilities

• Understand and provide visible support of Destination Zero
• Practice job duties with Safety at the core of all tasks
• A job is not complete unless it is done safely
• Stand-Up, Speak-Out, Take-Action Do the right thing when no one is looking, report safety concerns, near misses and incidents to management, use the Stop Work authority to immediately stop unsafe acts or work practices.

Physical Demands and Environmental Conditions

Physical Demands: While performing the duties of this job, the employee is regularly required to sit. The employee is frequently required to use hands to finger, handle or feel, and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, crouch or crawl. While performing the duties of this job, the employee is regularly required to lift and/or move up to 10 pounds. The special vision abilities for this job are close vision, distance vision, color vision, depth perception and the ability to adjust focus.

Work Environment: While performing the duties of this job, the employee is occasionally exposed to wet or humid conditions (non-weather); fumes or airborne particles; outdoor weather conditions; extreme cold (non-weather); extreme (non- heat); risk of electrical shock; and risk of radiation. While performing the duties of this job, the employee is exposed to a moderate noise level.

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Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed, as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

PHI Aviation, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual