Middle School Secretary

Middle School Administrative Secretary

Grandview Heights Schools is seeking a dedicated, organized, and friendly individual to join our team as a Middle School Secretary. As the first point of contact for students, parents, and staff, the ideal candidate will be professional, compassionate, and committed to supporting a positive school environment. This role serves as the school's operational anchor, demanding a high-level mastery of attendance reporting to ensure student safety alongside the meticulous management of purchase orders to keep our campus running smoothly.

Reports To: Building Principal

Qualifications:

• High school diploma required, college degree preferred
• Knowledge of English, spelling, grammar and mathematics
• Proficient in the operation of business office equipment and computer technology, including but not limited to Google and Microsoft Office products
• Experience using school database systems for student information, attendance and discipline record keeping preferred
• Acceptable FBI and BCI background checks

Position Summary:

Contributes to effective school and public relations by greeting all visitors to the building; promptly and courteously responds to inquiries; serves as the building contact for student attendance; responsible for fiscal activities of the building including school support groups and fundraising activities; provides support to building principal, teachers, school counselors and any other staff members requiring assistance; is knowledgeable of the duties performed by other building office staff and serves as the backup in their absence; strives to find efficiencies in processes and perform other duties as reasonably related to the position. Maintains a collaborative work environment with all staff and performs all other duties as assigned.

Essential Job Functions:

Record Keeping and Reporting:

• Follows procedures and maintains records regarding student attendance and absenteeism
• Enters and maintains class and activity fees in the student information systems
• Accepts, maintains record of, and deposits funds received for student fees, activity fees, fundraisers, camp fees, and donations
• Ensures budget and cash balances for building purchase requests
• Processes building requisitions with proper account coding
• Maintains files of purchase orders and invoices
• Organizes and compiles nominations for Citizen of the Month
• Maintains and verifies receipt of student permission slips
• Maintains the building crisis plan, emergency kits, and fire and tornado drill logs

Student Interaction:

• Assists with student and parent needs
• Responds promptly and courteously to questions from students and parents
• Coordinates with teachers to obtain homework requests for absent students
• Delivers messages from parents to students
• Assists in the admittance of tardy students to class
• Provides student care in absence of the school nurse
• Administers basic first aid to students and arranges for ill students to be taken home

Communications:

• Prepares daily student absence reports
• Maintains monthly and annual truancy reports
• Prepares communications as directed by the building principal
• Responds timely and courteously to requests for information from internal and external sources
• Uses discretion in the dissemination of confidential information and respects the privacy of staff and students in discussion of non-confidential information

Office Operations:

• Serves as the intermediate and middle school secretary
• Responsible for sorting incoming mail, including inner-school mail, and deliveries
• Orders office supplies and maintains the operation of office equipment
• Coordinates building purchases, verifies receipt of items, and approves invoices

Grandview Heights Schools is an equal opportunity employer in all areas of employment and promotion.