Secretary (Office Automation)

Job Title

*THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*

Duties

Duties include, but may not be limited to the following:

• Receives and screens visitors and telephone calls to the office and takes action or routes accordingly.
• Serves as liaison to other managers and staff within the organization and provides accurate advice on procedures, reports, requirements.
• Receives and processes all correspondence and documents transmitted through the designated portal and the executive office for review, approval, and signature; ensures correspondence conforms to regulations and special policies of the facility, is in proper format, contains correct grammar, and if applicable, that staff coordination has been completed; and composes and types, in final form, official correspondence.
• Reviews communications and develops standard paragraph and form letters.
• Records, transcribes, and edits the minutes of various meetings; prepares the minutes for distribution, singling out the action items, and follows up as required.
• Maintains the executive appointment calendar with complete authority for commitment of time; schedules appointments, coordinates meetings, and/or schedules conferences and meetings, arranging for administrative details, or following up on action items with appropriate staff members independently; and arranges for meeting accommodations, speakers and participants' accommodations as applicable, and support arrangements, including any accommodations, transportation (travel), social arrangements, and secretarial support.
• Maintains timecards for the executive team staff members and ensures accuracy and timeliness of postings.
• Ascertains the needs of subordinate offices and coordinates and consolidates the purchase of equipment and services to meet the organization's needs.
• Sponsors employees for identification cards and appropriate access badges.
• Performs other related duties as assigned.

Work Schedule: Monday - Friday, 8:00 am - 4:30 pm.

Recruitment & Relocation Incentives: Not authorized

Telework: This position may be authorized for Ad-hoc telework. Telework eligibility will be discussed during the interview process.