Accounting Specialist

Job Description

Job Description

We are looking for an Accounting Specialist to join our team in Burnsville, Minnesota, supporting daily financial operations and a range of administrative and project-related activities. This permanent position is ideal for someone who is highly organized, comfortable managing multiple priorities, and confident working in a dynamic business environment. The role combines core accounting responsibilities with coordination across project teams, vendors, and office functions to help keep operations accurate, timely, and well supported.

Responsibilities:
• Manage accounts payable activities by reviewing invoice coding, processing vendor billing, and preparing subcontractor payment documentation.
• Create and issue customer billings while helping maintain accurate records for receivables and payment activity.
• Reconcile company credit card transactions and investigate discrepancies to support accurate month-to-month reporting.
• Monitor lien waiver documentation and keep related compliance records organized and up to date.
• Prepare weekly payment batches and help ensure disbursements are completed accurately and on schedule.
• Support project managers and field personnel with day-to-day coordination, document updates, and record maintenance across internal systems.
• Assist with vendor and subcontractor onboarding, including compliance tracking, client setup, and job initiation support such as budget entry.
• Handle general office administration tasks, including mail processing, supply management, and other assigned operational duties.• At least 3 years of experience in accounts payable, accounts receivable, or general accounting support, preferably in a construction-related environment.
• Working knowledge of invoice processing, payment coordination, account reconciliation, and data entry best practices.
• Strong Excel skills and the ability to learn new accounting or project management systems quickly.
• Clear written and verbal communication skills with the ability to collaborate effectively across office and field teams.
• Excellent attention to detail and the ability to manage multiple deadlines with consistent accuracy.
• Experience with lien waivers, cost tracking, or financial analysis is strongly valued.
• Familiarity with platforms such as QuickBooks, Sage 300, Procore, Premier, or similar software is preferred.
• An associate’s or bachelor’s degree in accounting, finance, construction management, or a related field is preferred, though equivalent practical experience will also be considered.