Assistant Dean of Student Affairs - College of Medicine

Classification Title:

Assistant Dean

Job Description:

The University of Florida College of Medicine (COM) seeks an Assistant Dean for Student Affairs. Those in this role provide assistance to the Associate Dean for Student Affairs (ADSA) in administering the duties of the Office of Student Affairs (OSA), including oversight and leadership in support of medical students’ educational experience including registration, financial aid, career development, academic counseling, and major events (e.g., graduation). This individual is part of the College of Medicine education leadership team and reports to the Associate Dean for Students Affairs.

The Office of Student Affairs (OSA) is responsible for administrative oversight of student support services from matriculation to graduation. The OSA ensures that all student noncurricular activities and programs are adequately supported and comport with all institutional and Liaison Committee on Medical Education (LCME) accreditation requirements.

The OSA works closely with Student Counseling, Student Coaching, Medical Education, Admissions, and other units within the College of Medicine (e.g., Physicians’ Assistant School and Office of Graduate Medical Education). The Assistant Dean for Student Affairs interfaces with other educational and administrative units and programs within the Health Science Center (HSC) and University.

This is a 0.30 FTE administrative appointment.

About This Role:

• Assist the ADSA in providing leadership and oversight to the academic counseling services, career development programs, learning culture supervision efforts, student organizations and special interest groups, and other support services for University of Florida medical students in accordance with Liaison Committee on Medical Education (LCME) accreditation standards.
• Support a culture of community, collaboration and respect within the OSA and COM community.
• Assist the ADSA in operations of the Office of Student Affairs in support of the medical students including COM registrar, academic counselor, and OSA staff. Participate in the hiring of and provide guidance in training the OSA staff.
• Provide effective onboarding and transition of first-year medical students into medical school, third-year students into clerkships, and fourth-year students into Phase III and residency preparation.
• Work with the ADSA to maintain and further develop the longitudinal advising program that helps position students properly for a successful match. This may include a focus on coaching and development of professional identity.
• Work with the ADSA to create a leadership program to cultivate leadership skills in elected student leaders in addition to any students who are interested in advancing their skillset.
• Partner and coordinate with the Jacksonville Regional Medical Campus to assure fully integrated student support services.
• Provide leadership as needed for the Student Advocacy Committee and Medical College Council.
• Monitor and ensure a positive learning environment across all phases of the curriculum.
• Take an active role in working with and meeting struggling students to identify a plan of action.
• Collaborate with medical education leadership in establishing policies and procedures for the undergraduate medical education program.
• Assist with Student Counseling to develop appropriate wellness and student success activities.
• Participate in the residency application process including preparation of Medical Student Performance Evaluation ensuring alignment with the AAMC recommendations and College of Medicine policies.
• Participate as an active member of the Match Success Review Committee.
• Participate in all major events hosted by the Office of Student Affairs.
• Collect, analyze and report data related to quality review of policies and procedures, results of annual match results, outcomes for student support services, and graduation.
• Other duties as assigned.

Expected Salary:

Commensurate with education and experience.

Minimum Requirements:

Candidates must be eligible for an Assistant Professor, Associate, or Professor rank appointed in the UF College of Medicine, have a Ph.D., M.D., or relevant terminal degree, and have three years' experience in medical education.

Preferred Qualifications:

• PhD, MD, or relevant terminal degree. 
• Meets criteria to hold UF COM faculty position. 
• Three years’ experience in medical education with educational leadership at some level 
• Knowledgeable of modern student support services. 
• Experience in career counseling and mentoring. 
• Excellent organizational and leadership skills. 
• Ability to create and oversee a successful team working environment. 
• Supervisory experience managing and coordinating work across units. 
• Excellent communication and interpersonal skills for effective interaction with diverse groups and individuals. 
• Demonstrated dedication to providing opportunities and a welcoming atmosphere for individuals from all backgrounds, fostering an environment where everyone can thrive. 
• Ability to work collaboratively with a diverse faculty, student body, and administration. 
• Experience in budget and resource management. 
• Knowledge of applicable federal, state and university laws and policies, including FERPA, HIPAA, Title VI, Title IX, and ADA. 
• High degree of initiative, discretion, and commitment to excellence. 
• Excellent judgment to handle sensitive and confidential matters.

Special Instructions to Applicants:

Candidates interested in applying should submit an application on Careers at UF with the following documents attached: 

• Cover letter reflecting interest in the position and vision for UF COM OSA in support of medical student professional and personal development. 
• CV/Resume 
• Three Professional References

Formal review of applications will continue until a viable applicant pool is established.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:No