Client Services Representative

Client Services Representative

Primary City/State: Phoenix, Arizona

Department Name: Client Services-Ref Lab

Work Shift: Day

Job Category: Administrative Services

Set schedules and possible work from home opportunity after training completed!

This position will work at our corporate headquarters in Phoenix (Washington St and 56th St.; 202 Red Mountain Freeway and 143 Expressway).

Position starts at $19 AND UP depending on specific experience.

We also offer weekend differential pay and weekly incentives for employees achieving production metrics!

Our Client Services Representatives work in a CALL CENTER environment and are truly at the center of all laboratory and diagnostics information.

Our Representatives are critical to the success of our business and the well-being of our patients.

If you like being a "know it all" and are the boss at facilitating the exchange of information, we have a place for you in our Client Services team!

Did we mention you won't be selling anything?

So, what does a Client Services Representative do?

• Spends 90% of the time receiving incoming call and making outbound calls.
• Professionally interacts with Physicians and their staff, patients, and internal customers over the phone. Knows all the ins and outs of the company and projects confidence when talking with customers.
• Uses all resources available to resolve a situation. Delighting the customer is the goal!
• Works in a production environment and strives to exceed all metrics in the department.

Who you are:

• Detail oriented and comfortable working in a very fast paced environment. You love working on the phone.
• Comfortable sitting and typing during your entire shift.
• Able to navigate multiple screens on the computer at once. Multitasking is your middle name.
• Comfortable with set structure and following procedures.

POSITION SUMMARY This position requires an organized, self-motivated, process driven professional who is an effective communicator with expertise in delivering exceptional client customer service. Using keen insight into people and refined soft skills, this position is able to proficiently handle a high volume of client incoming and outgoing phone calls regarding sensitive HIPAA information.

CORE FUNCTIONS

1. Effectively communicates both verbally and in writing with internal and external clients regarding laboratory test availability, test results and patient specimen requirements by accessing the company computer, telephoning referral labs and using printed reference material.
2. Uses company resources to resolve service-related issues such as Test-In-Questions (TIQ), trouble alerts, supply orders, missing specimen and special requests – i.e. loans and consults, chain of custody. When necessary, escalates issues to a higher authority.
3. Documents all actions taken as required by CAP, CLIA & HIPAA, and Company policies. Will be required to maintain daily metrics and collated monthly metrics, statistics and quality data while focusing on quality while demonstrating that the patient comes first in everything we do.
4. Participates in self- directed work teams to present thoughts and ideas that support the achievement of department metrics and the Company Roadmap. Completes special projects as assigned.
5. Can be required to arrange pick up, delivery and / or shipment of specimens.
6. Participates in peer-to-peer knowledge transfer and training.

SUPERVISORY RESPONSIBILITIES

DIRECTLY REPORTING None

MATRIX OR INDIRECT REPORTING None

TYPE OF SUPERVISORY RESPONSIBILITIES None

SCOPE AND COMPLEXITY Position works independently with limited supervision using independent judgment to achieve the department goals as set by the manager. Responsibilities include involvement in intra-departmental and interdepartmental communications as well as in depth communications with external customers. Has freedom to determine how best to accomplish functions within established business procedures and will be guided by their supervisor or manager.

PHYSICAL DEMANDS/ENVIRONMENT FACTORS Requires extensive sitting with periodic standing and walking. May be required to lift up to 20 pounds. Requires significant use of personal computer, phone and general office equipment. Needs adequate visual acuity, ability to grasp and handle objects. Ability to communicate effectively. May require off-site travel.

MINIMUM QUALIFICATIONS

• High School Diploma required and a minimum of one year experience in customer service.
• Must be able to function independently and requires the ability to multitask and manage multiple situations and tasks at once, synthesize complex data and maintain confidential materials.
• Must possess excellent organizational, interpersonal and communication skills.
• Experience with MS Office.

PREFERRED QUALIFICATIONS

• Customer service in a laboratory/diagnostic/health care industry preferred.
• Additional related education and/or experience preferred.