Sign up to access all features of our service.
  • Job search
  • Favorites
  • Create a CV
    New
  • Salaries
  • Subscriptions

Vendor Management Specialist

Confidential

No sponsorship available for this role; only USC and GC can apply Job Title: Operations & Vendor Coordination Specialist Job Summary: The Operations & Vendor Coordination Specialist serves as a central point of coordination between clients, third-party vendors, and internal teams to ensure projects, inspections, services, and operational initiatives are executed efficiently and on schedule. This role requires a highly organized, detail-oriented professional with exceptional communication and follow-through skills who can manage multiple moving parts across numerous client locations and vendor relationships. The ideal candidate is proactive, solutions-oriented, and highly responsive, with strong listening skills and the ability to navigate operational challenges, scheduling conflicts, client concerns, and evolving service needs in a fast-paced environment. This individual will play a key role in maintaining client satisfaction, supporting operational workflows, and ensuring communication, documentation, invoicing, and service coordination are handled accurately and professionally. Key Responsibilities: Coordinate scheduling and operational activities between clients, third-party vendors, field personnel, and internal teams Manage complex schedules across multiple client sites, projects, inspections, and service activities Serve as the primary coordination point for scheduling updates, confirmations, follow-up communication, and issue resolution Ensure vendors, client contacts, and internal stakeholders remain aligned on timelines, deliverables, documentation, and expectations Track project milestones, service schedules, open action items, and operational deadlines to ensure timely completion Proactively follow up with vendors and stakeholders to maintain accountability and prevent delays Coordinate and oversee communication related to client satisfaction surveys, service feedback, and follow-up actions Support invoice tracking, purchase order coordination, and documentation workflows to help ensure proper approvals, communication, and recordkeeping Assist in managing operational communications related to service changes, additional service requests, scheduling adjustments, and client concerns Identify operational issues, scheduling conflicts, or gaps in communication and help facilitate timely resolution Exercise strong problem-solving skills when managing situations that fall outside standard processes or require additional coordination and support Maintain accurate records, scheduling calendars, reports, workflow tracking systems, and operational documentation Coordinate recurring inspections, preventive maintenance schedules, meetings, and operational reviews Assist with document management, reporting support, and communication tracking Support process improvement initiatives focused on organization, communication flow, accountability, and operational efficiency Leverage scheduling, workflow, and operational technologies to improve coordination and visibility across projects Qualifications: 2–5 years of experience in coordination, scheduling, operations support, vendor management, project coordination, or administrative operations Exceptional organizational skills with strong attention to detail and follow-through Strong written and verbal communication skills with a professional and client-focused approach Excellent listening skills and the ability to gather information, identify issues, and communicate effectively with multiple stakeholders Ability to manage multiple priorities, vendors, locations, and deadlines simultaneously Strong problem-solving and critical thinking abilities in a fast-moving environment Comfortable interacting with executives, vendors, field personnel, clients, and operational teams Proficiency with scheduling platforms, communication tools, and workflow management technologies Preferred Experience: Experience coordinating third-party vendors or service providers Background in facilities services, consulting, construction coordination, operations, or contract administration environments Familiarity with invoice coordination, purchase order processes, and operational documentation workflows Experience using project tracking, scheduling, or CRM-related technologies Experience supporting client service or customer satisfaction initiatives Core Competencies: High level of organization and accountability Strong communication and relationship management Operational coordination and scheduling discipline Client service mindset and responsiveness Proactive follow-up and issue resolution Strong listening and interpersonal skills Ability to work under pressure and manage changing priorities Process-oriented mindset with strong attention to detail #J-18808-Ljbffr

Vacancy posted 2 days ago
Similar jobs that could be interesting for youBased on the Vendor Management Specialist in Warrendale, PA vacancy
  •  ...Project Controls Specialist Overview McCarl's Technical Services (MTS) is a leading heavy industrial engineering and construction...  ...activities on a portfolio of projects, cost and progress management, forecasting analysis, planning, scheduling, and preparation of... 
    Suggested
    For contractors
    Work experience placement

    McCarl's Technical Services

    Warrendale, PA
    5 days ago
  • $86k - $126k

     ...Systems (EESS) division is seeking a Project Specialist to support the successful execution of...  ...with consistent and intimate support in managing their projects. The Project Specialist...  ...ordering & tracking, subcontractor/vendor requests for pricing, submittal generation... 
    Suggested
    For subcontractor
    H1b
    Local area
    Relocation
    Visa sponsorship

    Eaton

    Coraopolis, PA
    2 days ago
  •  ...Description Job Description Truckload Specialist Location: Cranberry Township, PA/...  ...Utilize market pricing knowledge to manage maximum buy thresholds. Source carrier...  ...building skills with customers, carriers, vendors, and business partners. Excellent negotiation... 
    Suggested
    Full time
    Work at office
    Remote work

    Knichel Logistics

    Cranberry Township, PA
    23 days ago
  •  ...Mitsubishi Electric Power Products, Inc. (MEPPI) is seeking a Sourcing Specialist to manage, draft, negotiate, and execute supplier subcontracts for MEPPI TSD; including evaluation, qualification, selection, negotiation, costing and project management. This position will... 
    Suggested
    Contract work
    For subcontractor
    Work at office

    Mitsubishi Electric

    Warrendale, PA
    4 days ago
  •  ...SWGD) is seeking an experienced and results-driven Sourcing Specialist to manage supplier relationships, develop sourcing strategies, and oversee...  ...& Strengthen Supplier Relationships: Develop and manage vendor and supplier relationships in partnership with key SWGD stakeholders... 
    Suggested
    Contract work
    Work at office

    Mitsubishi Electric Power Products

    Warrendale, PA
    10 hours ago
  •  ...Parts Specialist The Parts Specialist will provide all retail and installer customers with a high level of service. This position will also support store management in the accomplishment of assigned tasks. Essential Job Functions Follow and promote all company... 
    Local area
    Flexible hours

    O'Reilly Automotive

    Harmony, PA
    5 days ago
  •  ...Planogram Specialist This position is hourly working hybrid, in Cranberry Township, PA,...  ...revolution! Responsibilities: Provide space management and section merchandising on assigned...  ...with other BI associates and data/tool vendors. Perform user-acceptance testing for... 
    Hourly pay
    3 days per week

    Acosta

    Warrendale, PA
    1 day ago
  •  ...Program Specialist/PAHrtners Deaf Services/Moon Clinton Type: Regular If you are a positive and personable individual looking for...  ...Behavior Support Plans (BSPs), and other care strategies. Develop, manage, and evaluate programs to meet the unique needs of our... 
    Full time
    Contract work

    RHA Health Services

    Coraopolis, PA
    1 day ago
  • Project Document Control Specialist Regular Full-TimeEngineering Moon, PA, US 5 days agoRequisition ID: 2703 Apply Position: Project Document...  ...Document Control Specialist is responsible for the meticulous management, organization, submission, receipt, and integrity of project-... 
    Contract work
    Monday to Friday

    K. A. Hamilton & Associates

    Coraopolis, PA
    2 days ago
  •  ...assist our guests in our Dining Room ensuring all guests receive signature Chick-fil-A service and food. Position Type: Dining Room Specialist Our Benefits Include: A fun work environment where you can positively influence others Flexible scheduling (and closed on Sundays... 
    Flexible hours

    Workstream

    Wexford, PA
    3 days ago
  •  ...Receiving SpecialistAs a Receiving Specialist, you will be responsible for managing the store's backroom operations by receiving products into the POS system, keeping products organized and accounted for, and helping process weekly pallets. You would also be in charge... 
    Hourly pay
    Part time
    Immediate start
    Shift work
    Night shift
    Afternoon shift

    Comoto

    Allison Park, PA
    2 days ago
  •  ...Position Purpose: The Asset Protection Specialist is primarily responsible for preventing...  ...hazardous or unsafe condition to the Manager on Duty and carry out job responsibilities...  ...injury to themselves, other associates, vendors, customers, and the Company. They must demonstrate... 
    Local area

    Home Depot

    Allison Park, PA
    4 days ago
  •  ...Be the Reason Someone Has a Better Day $2000 SIGN ON BONUS Direct Support Professional (DSP) – Residential Specialist Full-Time | Paid Training | DailyPay Available | Immediate Openings Locations: Carnegie, PA; Pittsburgh, PA; Wexford, PA; Coraopolis, PA Looking for More... 
    Full time
    Local area
    Immediate start
    Relocation package

    Supportive Concepts

    Wexford, PA
    2 days ago
  • $43 - $46 per hour

     ...organization in the transit and infrastructure sector, is seeking a dedicated Sourcing Specialist to join their team. As a Sourcing Specialist, you will be an integral part of the Supply Chain Management department supporting project teams and management. The ideal candidate will... 
    Monday to Friday

    Manpower Inc

    Warrendale, PA
    2 days ago
  •  ...thrive in a fast-paced, hands-on environment?Wexford Ace Hardware is looking for a highly skilled and motivated Small Engine Repair Specialist to join our team. As a part of our community-focused brand, you will have the opportunity to work with a team of dynamic... 
    Flexible hours

    Ace Hardware

    Wexford, PA
    3 days ago
  •  ...Safety Specialist Are you interested in working in a growing industry? Increased demand for smart home security has opened a brand...  ...compliance with all relevant safety and health regulations. Support management to improve, appraise and implement safety functions in... 
    For contractors
    Work experience placement

    The Armstrong Group

    Warrendale, PA
    4 days ago
  • $23.25 per hour

    $23.25/hourPosition DetailsThe Housing Specialist within the ACT team is instrumental in meeting...  .... Builds relationships with housing vendors and facilitates referrals. Supports...  ...involvement in enhancing functioning and symptom management. Services involve weekly home visits,... 
    Full time
    Monday to Friday
    Shift work
    Day shift

    Merakey

    Monaca, PA
    2 days ago
  •  ...Dining Room Specialist - 14 Year Olds At Chick-fil-A, the Team Member role is more than just a job; it's an opportunity. In addition to working directly for an independent Owner/Operator, Team Members gain life experience that goes far beyond serving a great product... 
    Flexible hours

    Chick-fil-A

    Wexford, PA
    1 day ago
  •  ...The Hope Learning Center is searching for a Transportation Specialist to provide safe transportation for students in the morning and afternoon...  ...in investigations Enforcement & Reporting Managers, supervisors, and employees share responsibility for upholding... 
    Immediate start
    Day shift

    The Hope Learning Center

    Wexford, PA
    5 days ago
  •  ...Overview Maintenance Specialist I - $4,000 Sign-on Bonus (to be paid throughout the first year of employment) St. John - Mars, PA Full-Time Hourly, Afternoon shift 3:00 p.m. -11:30 p.m. Lutheran SeniorLife provides a comprehensive array of community-based... 
    Hourly pay
    Full time
    Temporary work
    Internship
    Immediate start
    Relocation package
    Shift work
    Afternoon shift

    Lutheran SeniorLife

    Mars, PA
    3 days ago
  • Allegheny Health Network is seeking a Transport Specialist who moves patients, medical records, mail, specimens and equipment within the facility. You will transport inpatients and outpatients to destinations, deliver equipment and specimens, and assist visitors. You must... 

    Highmark Health

    Wexford, PA
    1 day ago
  • $50k - $80k

     ...RAS Program Specialist The RAS Program Specialist provides education and information on programs and services to end-user pharmacies...  ...workflow and terminology Strong organizational and project management skills Excellent communication and interpersonal abilities... 
    Work experience placement
    Work at office
    Remote work
    Home office

    RedSail Technologies

    Cranberry Township, PA
    3 days ago
  •  ...Patient Access Specialist UPMC Community Medicine Incorporated is hiring a part-time Patient Access Specialist for the Tri-Rivers Call...  ...: Typically, function under the direction of the Supervisor/Manager responsible for patient access. Schedule appointments for a similar... 
    Part time
    Work at office
    Monday to Friday

    UPMC

    Wexford, PA
    2 days ago
  •  ...Community Medicine Incorporated is hiring a full-time Contact Center Specialist for the Tri Rivers Musculoskeletal Center, Call Center located...  .... Typically, functions under the direction of the Supervisor/Manager. Responsibilities: Answer multi-line telephone system,... 
    Full time
    Work at office
    Local area
    Monday to Friday
    Weekend work

    UPMC

    Wexford, PA
    2 days ago
  •  ...Therapeutic Recreation Specialist Full-time, 8:30 a.m. to 5:00 p.m. Located in Mars, PA. Lutheran SeniorLife provides a comprehensive array of community-based health and social service programs throughout western Pennsylvania. Our services include LIFE (Living... 
    Full time
    Temporary work
    Internship
    Immediate start

    Lutheran Senior Life

    Mars, PA
    4 days ago
  •  ...questions within the scope of the presentation • Lead one-to-many sales workshops for potential clients Qualifications: • Great time management, interpersonal, and communication skills, both written and verbal • Experience using CRM software as part of the sales process •... 
    Afternoon shift

    Sechler Law Firm

    Warrendale, PA
    1 day ago
  •  ...It's More Than A Job As a Customs Specialist at Kuehne+Nagel, your job is to optimise logistics to keep our global supply chains running...  ...or compile any necessary import documentation from client Manage and assist to resolve all customer queries and ensure resolution... 
    Work at office
    Local area

    Kuehne+Nagel

    Coraopolis, PA
    2 days ago
  •  ...Medical Aesthetician / Laser Specialist Job Type: Full-Time (32-40 hours/week) Responsibilities Perform laser and advanced...  ...and compliant with safety standards. Assist with inventory management and day-to-day spa operations. Follow up with clients to... 
    Full time
    Flexible hours

    Synectics

    Wexford, PA
    5 days ago
  • $20 - $25 per hour

     ...Currently, we have an  Title Operations Specialist/Processor Title Operations Specialist...  ..., title examiners, closers, lenders, vendors, and other parties regarding file status...  ...organizational and follow-up skills. ~ Ability to manage multiple files and priorities in a... 
    Hourly pay
    Temporary work
    Remote work

    Workway, Inc.

    Coraopolis, PA
    1 day ago
  • $17 per hour

     ...quality products while providing outstanding customer service. Location: Coraopolis, PA 15108. On-site team is responsible for managing the copy center at a large retailer's corporate headquarters. The facility includes an on-site food court and fitness center, providing... 
    Local area
    Monday to Friday

    IST Management

    Coraopolis, PA
    2 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Vendor Management Specialist. Be the first to apply!