Administrative Assistant

Job Description

Job Description

This is a full-time on-site role for an Administrative Assistant at J.F. Taylor, Inc. The Administrative Assistant will be responsible for:

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen, and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms, brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort, and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order front office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Perform other clerical receptionist duties such as filing and photocopying
• Provide accounts payable and accounts receivable support
• Coordinate with outside contractors for work being performed on building and grounds.
• Assist with employee onboarding
• Review various reports and labor records for accuracy.