Clerical Assistant

Clerical Assistant 2

Join the Pennsylvania Department of Human Services as a Clerical Assistant 2 and help keep essential operations running smoothly. This role offers a fast-paced environment where your attention to detail truly matters. You will support purchasing activities that ensure staff have the materials they need every day. Step into a position that values your accuracy, teamwork, and drive.

This position supports the Purchasing Department by preparing orders, maintaining records, and assisting with daily clerical tasks. The work helps ensure that goods and services are acquired correctly and efficiently.

As a Clerical Assistant 2, you will perform the following duties:

• Order Processing: Prepare and process Advancement Account orders using approved requisitions and quotations
• System Use: Operate procurement systems such as SRM to print and process purchase orders and requisitions
• Document Uploading: Upload contracts and purchase orders to the Pennsylvania Treasury Department website for Right to Know compliance
• Clerical Support: Complete routine office tasks such as picking up mail, posting and distributing orders, typing correspondence, filing, and answering purchasing inquiries
• Storeroom Assistance: Provide relief in the storeroom when needed
• Equipment Records: Maintain records of warrantied office and gym equipment

Work Schedule and Additional Information:

• Full time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Overtime and travel - as needed (rarely)
• May change based on operational needs.
• FREE PARKING!
• The Department of Human Services provides excellent benefits, pay increases, paid leave and holidays, as well as opportunities for career advancement.
• Telework: You will not have the option to telework in this position.
• Salary:
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Legal Requirements:

• A conditional offer of employment will require a medical examination.
• This position falls under the provisions of the Older Adult Protective Services Act. Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to and click on Veterans.

Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.