Administrative Assistant IV

Administrative Assistant IVPosition InformationPosition Title: Administrative Assistant IVContract Length: N/AClass Summary: Provides a variety of administrative support duties in relation to the Business DepartmentCandidates Eligible to Apply: Internal/ExternalPosition Type: Non-Exempt StaffEmployment Status: Full TimePosition Funding Type: RegularMinimum Education/Training/Experience: Minimum of forty-five (45) college credit hours. Twenty-three (23) of the required forty-five (45) credit hours may be substituted with one and one-half (1-1/2) years directly related work experience. If work experience is used as a substitute for minimal educational requirement, then, it cannot also be used to qualify for minimum work experience. Minimum work experience required for the position is stated within each job description. Three (3) years' experience in providing administrative support to multiple programs.Preferred Education/Training/Experience: Four (4) years experience in providing administrative support to multiple programs/projects.Minimum Knowledge & Skills: Proficiency in use of MS Outlook, Word, Excel, PowerPoint Complex or technical office practices and procedures, including ability to type, attention to detail with strong sense of urgency and time management Record keeping practices Applicable regulations, policies, and statutes Making accurate arithmetic calculations Operating standard office equipment; reading; and explaining rules, policies, and procedures Compiling and summarizing information and preparing periodic or special reports Organizing own work, setting priorities and meeting critical deadlines Strong communication, interpersonal skills as applied to interaction with coworkers, supervisors, the general public, sufficient to exchange or convey information and to receive work directionPreferred Knowledge & Skills: Advanced skills in the use of MS Outlook, Word, Excel, and PowerPointLicensing/Certification Requirements: NoneJob Duties: Performs specialized administrative support work related to planning, organizing, and coordinating program activities, including but not limited to receiving visitors and managing phone calls Enters, edits, and retrieves data and prepares periodic or special reports using Word, Excel, and PowerPoint Serves as liaison between students, staff, the community and the College in relation to the department and its activities Arrange meetings by notifying attendees, reserving rooms and making lodging and/or meal arrangements Assists department staff in accounting for department funds, performance standards, etc. Performs such office support activities as opening and distributing mail, processing outgoing mail, and preparing requisitions Perform specialized administrative support for the department chair, including processing purchase orders, budget preparations, maintenance work orders, maintaining office supply inventory and equipment Assisting the office by providing daily administrative support Assisting with program outreach activities Assisting with course management, enrollment reports, course rosters, etc. using Datatel Colleague Preparation of instructor contracts, PAF's, Faculty Credential Forms/Statement of Qualifications, and timesheets for Department. Communicating with students regarding schedules, registrations, and progress in class. Assisting with program outreach activities Managing department files Maintains confidentiality and security of information regarding contracts, time sheets, Personnel Action Forms, personnel files, student information and communication Performs other duties of a similar nature or levelPhysical Requirements: Positions in this class typically require stooping, crouching, reaching, standing, walking, fingering, talking, hearing, seeing and repetitive motions Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.Minimum Salary Range: $41,684Maximum Salary Range: $52,105Posting Open Date: 07/07/2026Posting Will Be Open Until Filled: YesSpecial Instructions to Applicant: PleaseNOTE: All applications must contain complete job histories, which include job title, dates of employment (month/year), name of employer, supervisor's name and phone numbers and a description of duties performed. If this information is not submitted, your application may be considered incomplete. Applications with "See attached" or "See resume" will not be accepted in lieu of a complete application. Omission of data can be the basis for disqualification; you may state "unknown" for any incomplete fields. A scanned copy of unofficial transcript(s) must be attached to the online application.EEO Statement: College of the Mainland is an affirmative action/equal opportunity institution and does not discriminate on the basis of race, color, sex, age, national origin, religion, disability or veteran status. College of the Mainland does not discriminate on the basis of disability in the recruitment and admission of students, the recruitment and employment of faculty and staff, and the operation of its programs and activities, as specified by federal laws and regulations within Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 and 1992.Required DocumentsResumeTranscripts (1 of 3)Optional DocumentsCover LetterAdditional Transcripts (2 of 3)Additional Transcripts (3 of 3)