Payroll Analyst ( Education / Nonprofit background )

Job Description

Job Description

Job Title: Payroll Analyst ( Education / Nonprofit background )

Duration: Contract (6+ Months)

Mode: Onsite

Location: Chicago, IL 60609

Pay Rate: $30-$35/hr

 

Summary:

• Reporting to the Director-Payroll the Payroll Analyst - General ensures the accurate and timely processing of payroll for all employees, performing payroll functions to include data reconciliation, detailed statistical reporting, and comprehensive analysis of retiree benefit programs. 
• The Payroll Analyst - General also ensures compliance with federal, state, and local regulations while adhering to internal policies and collective bargaining agreements. Performs related duties as required.

 

Responsibilities:

Payroll Administration:

• Audits and verifies special assignment hours to ensure accuracy and compliance with institutional policies.
• Reconciles discrepancies between Certificate of Attendance (COA) forms, payroll records, and WORKFORCE/Time & Labor systems.
• Processes payroll adjustments, ensuring all entries align with established payroll schedule

Compliance & Reporting :

• Ensures compliance with internal policies, collective bargaining agreements, and federal/state regulations governing payroll practices.
• Prepares comprehensive reports for internal audits, management reviews, and union negotiations.
• Monitors and implements changes to payroll laws or institutional policies impacting payroll operations.
  
  
  

Collaboration & Communication: 

• Partners with HR, department heads, and timekeepers to address payroll discrepancies and maintain data integrity.
• Provides training to campus payroll personnel and new analysts.
• Communicates effectively with employees and management to resolve payroll-related inquiries.
• Data Reconciliation & Analysis 
• Reconciles payroll data across WorkForce, Time & Labor, and other systems to maintain accuracy.
• Assists in developing performance metrics, customer satisfaction surveys, and improvement initiatives for the HR Payroll team.
  
  
  

Documentation & Training:

• Documents business processes, draft procedural guides, and create training materials.
• Keeps up to date with rule changes and best practices in payroll administration.
• Assists in managing HR accounts payable functions, including requisitions and purchase orders.
• Performs general payroll audits, mathematical computations, and system data entry as needed.
• Performs other duties as assigned by the Director of Payroll.
• Adheres to CCC's Customer Service Excellence standards.
  
  
  

Qualifications:

• Associate's degree from an accredited college or university required, preferably in
• Accounting, Finance, Business Administration, or a related field 
• Payroll certification (e.g., CPP or FPC) preferred
• At least three years of experience in payroll, accounting, or auditing required, preferably within a higher education or public sector environment 
• An equivalent combination of education and experience may be taken into consideration 
• Experience and familiarity with payroll software and systems (e.g. PeopleSoft (Oracle)
• Human Capital Management System, WorkForce, or similar) is highly preferred 
• Ability to interact effectively with employees, organizational leadership, and external parties as needed
• Proficiency in Microsoft Office 365 (Excel, Word, PowerPoint, Outlook)