Accounts Payable Associate

Accounts Payable Associate

We are seeking a detail-oriented and reliable Accounts Payable Associate to join our team. This role is responsible for processing vendor invoices, ensuring timely and accurate payments, reconciling statements, and supporting overall accounts payable operations. The ideal candidate is organized, deadline-driven, and has strong communication skills to work effectively across departments and with vendors.

Key responsibilities include:

• Review, verify, and process vendor invoices, ensuring proper coding and approvals.
• Match purchase orders, receiving documents, and invoices to validate accuracy.
• Maintain vendor records and respond to vendor inquiries regarding payments or discrepancies.
• Reconcile vendor statements and resolve outstanding issues.
• Ensure compliance with company policies, procedures, and internal controls.
• Support audits by providing requested documentation and analysis.
• Assist with the onboarding of new vendors, including W-9 collection and vendor setup.

Qualifications:

• High school diploma or equivalent required, associate or bachelor's degree in accounting, Finance, or related field preferred.
• 3+ years of accounts payable experience.
• Proficient in Microsoft Excel and experience with ERP systems.
• Strong attention to detail and accuracy.
• Excellent communication and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines.

Preferred skills:

• Experience in a high-volume AP environment.
• Familiarity with 3-way match processes and invoice automation tools.
• Knowledge of 1099 reporting requirements.