Human Resources (HR) Assistant

Job Description

Job Description

We are looking for a detail-oriented Human Resources (HR) Assistant to support a variety of people operations initiatives in Maine. This is a Contract position offering 15-20 hours per week for an open-ended amount of time. The role will contribute to compliance, onboarding, documentation, training preparation, and employee-focused projects while helping the HR team stay organized and responsive as priorities shift.

Responsibilities:

• Maintain and refresh required compliance notices and workplace postings to help ensure alignment with current regulations.

• Support the review and standardization of job descriptions, including formatting updates and coordination with internal job profiles and grading structures.

• Assist in drafting and organizing a Maine-compliant for-cause testing policy in partnership with HR leadership.

• Help coordinate employee engagement activities, including planning details for summer events and related communications.

• Evaluate onboarding workflows and recommend practical improvements that create a smoother experience for new team members.

• Prepare training materials and presentation decks in Microsoft PowerPoint to support HR programs and internal meetings.

• Provide administrative support for HR processes such as documentation tracking, status updates, and follow-up on project milestones.

• Assist with additional HR initiatives as business needs develop, adapting to changing priorities across the department.

• Prior experience supporting HR administration, employee documentation, or related human resources activities.
• Working knowledge of HR compliance practices and the ability to handle sensitive information with discretion.
• Familiarity with onboarding coordination and general pre-employment processes, including pre-employment screening support.
• Experience using HRIS platforms or other systems for maintaining employee-related records.
• Strong Microsoft Office skills, including the ability to create effective presentations in PowerPoint.
• Ability to manage multiple assignments independently in a hybrid work environment with limited weekly hours.
• Excellent organizational and communication skills with close attention to detail.
• Experience with event planning or employee engagement coordination is a plus.