Director of Finance

DIRECTOR OF FINANCE

Reports to: Superintendent

EDUCATION AND EXPERIENCE:

A Bachelor's degree and one of the following: 12 hours of accounting class hours OR four years professional experience in a business office setting OR at least two years' experience in school finance.

LICENSES AND OTHER REQUIREMENTS:

Forty-two (42) hours of continuing education classes every two years that have been approved by the Kentucky Department of Education. All hires after July 1, 2015 must go through the internship process as stated in 702 KAR 3: 320.

SPECIFIC DUTIES

• Install program updates and maintenance releases in Munis.
• Provide security of Munis users' settings.
• Prepare draft, tentative and working budgets for superintendent and Kentucky Divisions of Finance.
• Prepare monthly treasurer's report.
• Maintain project budgets of the Consolidated Plan online with the Kentucky Department of Education.
• Monitor Fund 1, 2 (special revenue), 25, 31, 32, 36, 51, and 52; and SBDM revenues and expenditures and provide detailed reports and training to building supervisors or project coordinators as needed.
• Prepare monthly, quarterly, and annual financial reports for all funds and projects.
• Maintain a chart of accounts.
• Maintain required financial reports on the school website
• Assist with the preparation and amendments of the SBDM allocations.
• Record and deposit revenues.
• Process monthly reimbursement of federal funded health insurance.
• Request reimbursement from state or federal sources as needed.
• Assist with preparation of annual Impact Aid, Section 8002, application and related correspondence.
• Assist with annual auditor contract proposals, correspondence with staff regarding the audit process and provide reports and full disclosure of related financial documents as requested.
• Maintain insurance policies for properties, buildings, vehicles, student accident, workers' compensation and treasurer's, employee and depository bonds, to include requests for proposals, and assist with claims and correspondence as needed.
• Maintain equipment inventory in Munis.
• Monitor and assist with the preparation of payroll and the maintenance of employee personnel records.
• Prepare monthly, quarterly and/or annual reports for unemployment, workers' compensation, Internal/Revenue Service, Kentucky Revenue Cabinet, Kentucky Teachers' Retirement System, Kentucky Public Pensions Authority, Kentucky Department of Education, Kentucky Department of Personnel, U. S. Department of Labor and others as required.
• Prepare and file annual W2's, 1099's, and 1095's as required by federal law.
• Complete the annual Maintenance of Fiscal Effort (MoFE) as required to receive federal funding for exceptional children.
• Prepare quarterly certification of Medicaid expenditures.
• Prepare quarterly SBAC Medicaid Claim.
• Prepare annual LEA Medicaid Cost Report.
• Transfer non-pupil transportation mileage to appropriate budget codes.
• Complete wire transfers of bond payments and maintain records of building funds.
• Assist the annual tax rate levy and notices of required hearings and published notices.
• Complete annual state required Classified Staff Data and Professional Staff Data reports.
• Provide training and assistance to staff in office operations and procedures, computer applications and Munis.
• File and retain current and permanent documents and reports.
• Perform other duties assigned by the superintendent.

KNOWLEDGE OF:

• Practices, policies and procedures relating to sound financial management, including, but not limited to: budget preparation and control, generally accepted budgeting, accounting and auditing, principles, standards and procedures.
• Research methods and report writing techniques
• Laws, rules and regulations related to financial management.
• Computer applications and MUNIS
• Interpersonal skills using tact, patience and courtesy.
• Personnel requirements of the District.

ABILITY TO:

• Plan, organize, coordinate and control a large group of functional units with management and professional-level subordinates involving highly complex activities.
• Prepare, communicate and deliver presentations both orally and in writing.
• Coordinate and monitor the financial system of the District.
• Interpret and explain financial reports, statutory and regulatory requirements, and all Board financial policies.
• Perform professional and technical budgetary, statistical and accounting functions.
• Maintain current knowledge of technological advances in the field.
• Prioritize and schedule work.
• Practice oral and written communication skills.
• Train, supervise and evaluate personnel.
• Use financial computers programs efficiently.