Senior Project Executive, Permitting

Job Description

Job Description

Senior Project Executive, Permitting

Miami, FL | Hybrid | Full-Time

About Us

ARC Private Provider Services, part of Milrose Consultants, LLC, is a trusted expert in building code compliance throughout Florida. We specialize in private plan review and inspection services that help developers, architects, and contractors keep projects moving, accelerate timelines, and avoid costly delays—without compromising quality.

With concierge-level service and deep regulatory expertise, ARC helps clients navigate complex requirements, streamline approvals, and keep projects on track from start to finish. We build more than buildings—we build trust, expertise, and lasting partnerships.

Position Overview

Serves as the single operational owner of assigned accounts from initial intake through closeout — maintaining full continuity of project history, context, and institutional knowledge across the project lifecycle. Ensures that account-specific knowledge is never solely dependent on individual PM team members and does not transfer to Sales by default on complex or escalating work.

The Sr. Project Executive holds ultimate accountability for the successful delivery of a portfolio of projects. This is a manager and a doer role — the Sr. Project Executive is not a purely oversight position. This senior leader directly manages a team of PMs and Sr. Project Managers while remaining actively and substantially involved in project work, carrying meaningful client-facing responsibilities, and stepping in as a primary point of engagement on the firm’s more complex projects. The Sr. Project Executive is expected to balance team leadership with direct execution — managing up, managing their team, and rolling up their sleeves when the work demands it.

What You’ll Do

Strategic Leadership

• Contributes to the development and implementation of project and organizational strategic plans.
• Proactively identifies, forecasts, and mitigates project risks before they escalate.
• Establishes and maintains standards for project delivery quality and consistency across the portfolio.
• Contributes to building and maturing organizational practices, templates, tools, and SOPs.

Portfolio & Performance Management

• Holds full accountability for the performance, outcomes, and profitability of an assigned portfolio of projects.
• Monitors project progress across all active engagements, ensuring adherence to schedule, budget, and scope.
• Reviews and evaluates the performance of direct-report APMs, PMs, and Sr. Project Managers, providing guidance, coaching, and development support.

Team Leadership & Internal Coordination

• Directly oversees PMs and Sr. Project Managers, serving as an escalation point and a resource for removing internal roadblocks.
• Fosters cross-functional communication and cohesion across internal teams to ensure seamless project execution.
• Partners with leadership and supporting departments to align resources, priorities, and capacity.
• Serves as an internal advisor to other project teams, offering strategic guidance on best practices and complex situations.
• Ensures project milestones are met, and status is appropriately reported back to clients immediately

Client Relationship Management & Direct Project Involvement

• Serves as the primary permitting team relationship owner for assigned clients, maintaining trust and continuity throughout the project lifecycle — and continuously looking for opportunities to deepen the relationship, strengthen confidence in the firm, and expand engagement across the client's portfolio.
• Maintains significant, ongoing client-facing time across the portfolio — this is not a behind-the-scenes role.
• Acts as the senior point of engagement on complex, high-stakes, or high-visibility projects, providing direct involvement beyond oversight.
• Balances client requirements with organizational capabilities, managing expectations with clarity and professionalism.
• Proactively communicates project status, risks, and resolutions to clients and key stakeholders.
• Ensures all client-facing communication is account-informed — referencing pre-sale history that was made known at the point of account assignment, stated client priorities, and established relationship context. Establishes onboarding standards at account assignment so that no client receives generic outbound communication. On sensitive, impact-related, or risk-related topics, ensure cross-functional internal alignment is reached before outbound communication is issued. Owns the standard and holds the team to it.
• Collaborates with Sales leadership to identify growth opportunities within key accounts and contribute to upsell and change order strategy.

Problem Solving & Execution

• Identifies and resolves internal and external roadblocks that impede project progress.
• Owns escalation management across the portfolio — recognizing when project, client, or agency issues require elevation, driving timely resolution, and ensuring the appropriate internal stakeholders are engaged before situations become crises.
• Steps in to provide direct support on high-complexity or high-risk situations requiring senior judgment. Drives accountability across the project team to ensure commitments are met.
• Proactively drives project progress by anticipating delays, initiating action before milestones are at risk, and maintaining forward momentum across the portfolio — without waiting for issues to surface.
• Attend planning board meetings and presents permitting related data and project information as required.
• Holds accountability for the accuracy, consistency, and completeness of project data and notes across the portfolio. Ensures that project records reflect current status, decisions, and history always — and that data standards are maintained by direct-report PMs, and SPMs as a non-negotiable element of project execution.

What Success Looks Like

• Projects are delivered on time, within budget, and to client expectations — with the Sr. Project Executive visibly present and engaged throughout.
• Direct-report PMs and Sr. Project Managers are supported, developed, and performing at a high level.
• Client relationships are strong, stable, and growing.
• Risks are surfaced and addressed early — rarely becoming crises; project escalations above the Sr Project Executive are minimized
• The portfolio operates with financial discipline and clear visibility in performance.

What You’ll Bring

Required:

• 10+ years of progressive experience in project management, with demonstrated leadership responsibilities.
• Proven track record managing a portfolio of concurrent projects and leading teams across PM and Sr. PM levels.
• Experience with industry-specific regulatory processes, municipal agencies, and permitting jurisdictions.
• Exceptional communication, organizational, and leadership skills.
• Proficiency in Microsoft Office suite; familiarity with project management tools and reporting systems.
• Desire and ability to solve complex/logistical problems for your team.

Preferred:

• Hands-on permitting experience in South Florida
• Bachelor’s degree in a relevant field (architecture, urban planning, engineering, or related) and/or equivalent professional experience in permitting, construction management, or a related discipline.
• Advanced degree and / or PMP certification. 
  
  

Work Environment & Schedule

• This position is based in Miami, FL, with a hybrid schedule.
• Standard working hours are Monday- Friday, 8:30-5:00 PM.
• Travel requirements: Travel to client sites, municipal agencies, and planning board meetings as required by project needs or management direction.

Compensation & Benefits

• Salary range: $100,000– $125,000, based on knowledge, skills, and experience.
• Comprehensive health, dental, and vision, insurance, and 401K plan with a match.
• Paid time off: Holiday, vacation, sick time, personal and birthday.
• Career development and growth opportunities.

Equal Opportunity Employer

Milrose Consultants, LLC is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

Milrose Consultants, LLC is committed to providing reasonable accommodation for qualified individuals with disabilities. If you need assistance or an accommodation due to a disability, please contact us at  View email address on ziprecruiter.com .

Notice to Third-Party Agencies

Please refrain from calling or emailing our team directly. Our in-house Talent Acquisition team manages all recruiting operations, including the selection and management of all external suppliers.