Administrative Support Specialist

Please see Special Instructions for more details. If you require assistance, please call HR at View phone number on click.appcast.io. EOE. Position Information Job Title Administrative Support Specialist Posting Number 2938 Job Schedule Full Time Job Shift Day, Evening OCR Code / Classification Min Salary $40,148 Max Salary $50,185 Work Location Position Summary Information Job Description Summary Under the direction of the Vice President of Future Ready Workforce Strategy, the Administrative Support Specialist provides comprehensive administrative and operational support to the Future Ready Workforce Strategy team. Serving as a central coordination point for directors and team members, this position supports a wide range of activities including training support, employer engagement, workforce initiatives, experiential learning, career services, small business development, grants, special events, and strategic partnerships. The role requires exceptional organizational skills, the ability to anticipate needs, manage competing priorities, and foster positive relationships with internal and external stakeholders while contributing to a high-performing, student-centered team. Minimum Qualifications You must possess the following: Associates degree Note: Degrees and hours must be from a college accredited by a United States Department of Education accepted accrediting agency such as SACSCOC . Three years of full-time experience in a professional setting Work independently with minimal supervision. Skilled in the use of Microsoft Office Suite, particularly Word and Excel. Excellent written and verbal communication skills. Preferred Qualifications We would prefer you also possess: Exceptional organizational and time-management skills. Ability to manage multiple priorities and deadlines simultaneously. Strong written and verbal communication skills. Ability to exercise sound judgment, discretion, and professionalism. Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, SharePoint, and other office technologies. Customer service orientation and ability to build positive relationships with diverse stakeholders. Ability to work independently while supporting a collaborative team environment. Strong attention to detail and commitment to accuracy. Under the leadership and approval of the supervisor and divisional leadership, the following Essential Duties and Responsibilities will be assigned (other duties may be assigned): Provide professional administrative and clerical support to the Vice President, directors, and staff within the Future Ready Workforce Strategy division. Manage calendars, schedule meetings, coordinate logistics, and prepare meeting materials for divisional leadership and team initiatives. Serve as a primary point of contact for internal and external stakeholders, ensuring professional and timely communication. Coordinate and support FRWS events, small business development, contract and customized training, career services, employer engagement activities, workforce initiatives, and special projects. Prepare, edit, proofread, and distribute correspondence, reports, presentations, agendas, meeting minutes, and other business documents. Maintain electronic and paper filing systems, ensuring accurate recordkeeping and compliance with institutional policies and procedures. Assist with purchasing, procurement requests, travel arrangements, expense documentation, and budget tracking activities. Support grant-funded projects by maintaining documentation, tracking deliverables, and coordinating administrative requirements. Collect, organize, and maintain data for reports, dashboards, performance metrics, and strategic planning activities. Coordinate conference registrations, professional development activities, and travel logistics for divisional staff. Assist with processing contracts, agreements, invoices, and other business-related documentation. Support hiring and onboarding activities, including scheduling interviews, preparing materials, and coordinating orientation activities. Facilitate communication and collaboration among departments, faculty, staff, employers, community partners, and external organizations. Manage routine office operations, supply inventories, and workspace logistics to ensure efficient departmental functioning. Maintain confidentiality when handling sensitive personnel, student, business, financial, and institutional information. Assist with the planning, coordination, and execution of workforce development events, employer partnership meetings, advisory boards, and community engagement activities. Support the preparation and submission of reports, presentations, grant documents, and accreditation-related materials. Anticipate administrative needs, identify process improvements, and implement solutions that enhance operational efficiency. Perform other duties as assigned in support of divisional priorities, strategic initiatives, and emerging workforce development opportunities. *All roles include additional duties not captured in the job description, and responsibilities may evolve in response to future innovations, including emerging technologies, artificial intelligence, and new models of work. At Forsyth Tech, we cultivate a culture of belonging where every member—students, staff, and faculty is valued, respected, accepted, and encouraged to be their true and authentic self and to share the voice of their unique characteristics and experiences. Physical Demands The employee will need to regularly operate and use computers, phones and other electronic equipment. The employee will frequently communicate with other employees and students and must be able to exchange accurate information in these situations. The employee may need to move around their office and/or campus to attend meetings/classes and to access files, machinery or other job-related tools. The employee may need to lift and/or move equipment, tools or paperwork up to 25 pounds. The employee may need to position themselves by reaching, stooping, kneeling or crouching in order to adjust or collect equipment and/or supplies Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. WORK ENVIRONMENT : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Open Date Open Date 10/12/2026 Close Date Close Date 10/26/2026 Open Until Filled No Open Until Filled No Special Instructions to Applicants If you require assistance, please call HR at View phone number on click.appcast.io. EOE . Supplemental Questions Required fields are indicated with an asterisk (*). * Do you have an associates degree or higher? Yes No * Do you have three years of full-time experience in a professional setting? Yes No #J-18808-Ljbffr