Bookkeeper / Office Manager
OtterBase
Job Description Office Manager & Accounting Coordinator Onsite in Brentwood/Franklin 5 days per week Position Overview We are seeking a highly organized and detail-oriented Office Manager & Accounting Coordinator to support the daily financial, administrative, and employee-related operations of a growing organization. This role serves as a central point of coordination for office operations, accounting activities, and HR administration, helping ensure the business runs efficiently while providing a positive experience for employees, clients, and visitors. Key Responsibilities
Accounting Administration
Accounting Administration
- Manage accounts payable and accounts receivable activities, including processing incoming and outgoing payments
- Reconcile financial records and assist with maintaining accurate budget tracking
- Monitor and maintain accounting documentation and records
- Coordinate employee onboarding and offboarding activities
- Process new hire paperwork and maintain employee records
- Coordinate background screenings and other pre-employment requirements
- Support general HR-related administrative functions
- Manage office supplies, inventory, and vendor relationships
- Coordinate meals, meeting logistics, and hospitality arrangements for visiting clients and guests
- Serve as the primary liaison with property management and building services
- Coordinate conference rooms, workspace needs, and larger meeting accommodations when required
- Assist with company events, employee engagement activities, and other office initiatives
- Support day-to-day office operations to ensure a productive and professional work environment
- Minimum 1 year of experience in bookkeeping, accounting, office management, or business administration
- Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook
- Experience working with payroll and accounting software platforms (SAGE, QuickBooks)
- Strong organizational skills with the ability to manage multiple priorities simultaneously
- Excellent verbal and written communication skills
- High attention to detail and commitment to accuracy
- Professional demeanor and strong customer service mindset
Vacancy posted 4 days ago
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