Sales Coordinator

Overview Please review the Affirmative Action and Equal Opportunity Plan page for more details regarding your rights and obligations as a job candidate. The Opportunity We are a team of seasoned, driven professionals and need a passionate, hardworking Catering Sales Coordinator to help us improve upon our success. You will be at ease communicating with others and take pride in building and maintaining new relationships. Our customers will look to you as a source of guidance and knowledge in all things Hospitality, and you will ensure that all of their expectations are exceeded. Accountabilities Perform various administrative duties and support for daily operation of sales department and manager. Coordinate event sales services and activities. Schedule meetings and events. Arrange with vendors for services, prepare agendas and correspondence, gather and organize supporting information, and oversee production and distribution of related materials. Perform and audit banquet checks and complete the billing process with finance department. Attend functions to ensure satisfactory outcome. Cultivate relationships with new customers and maintain working relationships with existing customers and book events as assigned. Respond to inquiries or requests for information regarding event space, rates, policies, and procedures. Screen and prioritize incoming calls, determining what contact or action is required for satisfactory disposition. Maintain, update, and track event changes, scheduling of events and prospects in information database(s). Coordinate production and distribution of informational materials. Provide input and ideas regarding marketing services for a variety of audiences. Conduct research on local market, competition, and customer needs for management reports. Track and provide effectiveness of various marketing campaigns. Prepare monthly, weekly, or daily sales analysis, as needed. Gather information regarding client needs and satisfaction with services performed. Assist in preparing sales proposals, agreements, reports, and presentations. Assist in budget preparation and administration. Research costs. Track and monitor budget expenditures. Report on variances. Ensure purchase orders, signed contracts, and internal requisitions are processed in a timely manner. Perform other related duties as assigned or requested. The University reserves the right to add or change duties at any time. Valid CA driver's license required. Position will participate in the Department of Motor Vehicles (DMV) Pull Notice System. A copy of DMV record will be required as a final condition of employment. For more information please visit the policy website. Qualifiers Education: Bachelor's Degree. Combined experience/education as substitute for minimum education. Experience: 2 years. Combined experience/education as substitute for minimum education. Expertise: Administrative experience in an office, hotel, or convention center sales office. Demonstrated attention to detail and excellence in customer service. Exceptional organizational and communication skills. Ability to multi-task. Ability to communicate effectively in English. Presents oneself professionally, in line with higher education environment. In addition, the successful candidate must also demonstrate, through ideas, words and actions, a strong commitment to USC's Unifying Values of integrity, excellence, diversity, equity and inclusion, well-being, open communication and accountability. What We Prefer Education: Bachelor's degree Experience: 3 years of experience in special events, catering, and/or sales. Ability to oversee student, temporary, and/or resource workers. The Trojan Family Rewards We pride ourselves in creating the BEST USC EXPERIENCE, and that begins with our employees. We offer a wide variety of benefits and programs that support our staff and their families. For more information please visit USC's Commitment to You: We offer an excellent package of benefits and programs including, but not limited to: Tuition assistance for you and your family Comprehensive health, dental and vision insurance options 403b retirement account with matching 5% contribution by USC 50% subsidy off Metro, LADOT, and Metrolink passes Explore more on the USC Employee Gateway This support advocates work-life balance and employee well-being. As members of the Trojan family, employees are connected by the traditions and history that make us proud to be Trojans! USC has great minds that transform the world with their talents and research. Will you be one? Join us! FIGHT ON! The hourly rate range for this position is $26.50-$27.75. When extending an offer of employment, the University of Southern California considers factors such as the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations. Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum education Minimum Experience: 2 years, Combined education/experience as substitute for minimum experience Minimum Field of Expertise: Administrative experience in an office setting, hotel or convention center sales office. Demonstrated attention to detail and excellence in customer service. Demonstrated excellent organizational and communication skills and ability to multi-task. In addition, the successful candidate must also demonstrate, through ideas, words and actions, a strong commitment to USC's Unifying Values of integrity, excellence, diversity and inclusion, well-being, open communication and accountability. Job ID: REQ20174891 | Posted Date: 06/01/2026 Apply now or current employees apply here. #J-18808-Ljbffr