Parish Administrator

Job Description

Job Description

Job Title:  Parish Administrator

Organization:  Grace Lutheran Church

Location:  Royersford, Pennsylvania

Position Type:  Part time / 30 hours per week

Reports to:  Lead Pastor

About Us:

Grace Lutheran Church is a vibrant, welcoming sanctuary for Royersford, Pa and the surrounding areas.  We operate a five-building campus in the heart of the community with a proven long-term track record of service to anyone in need.  We are currently seeking a highly organized, welcoming, technology capable, Parish Administrator to serve as the focal point of our church administrative operations.  If you have a passion for applying administrative processes in a manner which promotes organizational efficiency and a heart for ministry and connecting with people, we would love to have you on our team.

Purpose:  Oversee the day-to-day operation of the church office, ensuring that our ministries, events, and communications run smoothly and professionally.

Key Responsibilities:

Office Management:  Oversee the daily operations of the church office, manage correspondence (multi-media), and maintain office supplies and vendor relationships.

Communications:  Manage church communications, including weekly service graphics, newsletters, the church website, and our social media presence.

Scheduling and Events:  Coordinate the church master calendar, facility usage, and scheduling for special events and services (weddings and funerals).

Records and Administration:  Maintain accurate parish databases, membership records, and assist with general congregational reports and presentations. 

Support:  Collaborate closely with the Lead Pastor, Deacon, and other church staff to support the mission and ministries of the church.  Act as the Lead Pastor’s administrative assistant and schedule coordinator.

Assist the Parish Treasurer with the administration of expense and credit card account maintenance and assist the property management company as a liaison with our tenants.

Qualifications:

Three to five years of administrative or office management experience, preferably church or relevant non-profit experience considered.

Proficiency in general use office software with the flexibility to learn and adapt to new software products.  Current office tools include Microsoft PowerPoint, Word, Excel, Office Outlook, Mail Chimp, Sundays and Seasons, and Quickbooks. 

Efficient use of office machinery (copiers). 

Exceptional organizational and time management skills with the ability to multitask in a busy environment.

Strong interpersonal skills, a welcoming demeanor, and a strong ownership and respect for confidentiality.

Successful completion of criminal background checks required by the state of Pennsylvania when working at a facility where children are present. 

Compensation:

Salary Range:  $40,000 - $50,000, (dependent on qualifications and experience). 

Benefits:  Two-weeks paid vacation.  Some limited flexibility in hours of work subject to negotiation.