Materials Management Administrative Support

Job Description

Job Description

Bayer Built Woodworks, Inc.

JOB TITLE: Materials Management Administrative Support

JOB DESCRIPTION:

Bayer Built Woodworks is a premier manufacturer and distributor of high-quality interior and exterior doors, millwork, and stair systems.

As a family-owned company based in Minnesota, we proudly serve the Midwest with industry-leading service, exceptional craftsmanship, and a deep commitment to customer success.

Our team is passionate about providing reliable products and outstanding support to builders, dealers, and homeowners alike. At Bayer Built, we believe our people are the foundation of our continued success, and we’re dedicated to fostering a culture of integrity, safety, and growth.

JOB SUMMARY: 

The Materials Management Administrative Support position is responsible for overall administrative support of the Materials Management team to help ensure timely service, effective communication, and accurate processing of all related materials required for the team.

THE QUICK DETAILS:

• Job Type: Full-time; Hourly
• Pay: Starting at $24 - $28/ hour
• Hours: Monday - Friday; 

BENEFITS:

• Health insurance
• Dental insurance
• Team Member Life Insurance / Dependent Life Insurance
• Short & Long Term Disability
• 401(k) - 401(k) matching
• Paid Vacation & ESST Time
• Holiday Pay
• Hospital Indemnity, Accident and Critical Illness Insurance

ESSENTIAL FUNCTIONS:

• Review and process vendor invoices in a timely and efficient manner
• Audit vendor order acknowledgements for pricing, quantity, and lead time discrepancies before entry into system
• Accurately process receiving documentation from vendor packing slips
• Ensure barcode labels are generated correctly for both stock and special-order materials
• Receive product into inventory promptly and approve matching invoices within established timeframes
• Review, follow up, and communicate with appropriate personnel on backorders
• Assis the team in accurate data entry, tracking and reporting to appropriate personnel
• Assist in the set up and follow through for truck deliveries and pick up
• Provide accurate, proactive communication to Customer Service, Sales, and Shop leadership regarding material status and sourcing

SECONDARY RESPONSIBILITIES:

• Cycle Counts/ Year-End counts
• Product training in customer service
• Serve as back up to other team members when short staffed
• Other duties as assigned

NECESSARY KNOWLEDGE, SKILLS & ABILITIES:

• Strong communication skills via email, phone, or face to face with internal and external customers
• Proven purchasing experience, preferably in building materials or manufacturing
• General knowledge of millwork products preferred
• Proficiency in Microsoft Office
• Strong analytical and organizational skills
• High attention to detail
• Ability to prioritize effectively in a deadline-driven environment
• Self-motivated with a strong sense of ownership

EDUCATION AND EXPERIENCE:

• HS Diploma
• Minimum 1 year experience in Purchasing and or Building Materials trade