HCV SEMAP Analyst

HCV SEMAP Analyst

The HCV SEMAP Analyst is responsible for ensuring regulatory compliance, performance monitoring, and continuous improvement of the Housing Choice Voucher Program in accordance with HUD regulations, SEMAP requirements, and agency policies and procedures. This position serves as a key analytical, quality control, and audit-readiness function, coordinating internal monitoring, corrective actions, staff technical support, and performance reporting across all SEMAP indicators and related HCV program activities. The Analyst works collaboratively with management, specialists, inspections, eligibility, and agency departments to protect program integrity, maximize funding utilization, and support successful HUD outcomes.

The essential functions of the position include, but are not limited to, the following:

Program Compliance & SEMAP Performance

1. Monitor, analyze, and report on all SEMAP indicators to ensure full compliance and optimal program performance.

2. Monitor overall program administration to ensure adherence to HUD regulations, SEMAP standards and GDPM SOPs.

3. Research and interpret HUD regulations, CFRs, PIH Notices, and guidance; translate requirements into operational practices.

4. Support agency readiness for HUD reviews and monitoring visits.

5. Monitor specific compliance related to:

o Waiting list management and selection procedures

Track waiting list documentation, preferences, and selection order to ensure EOE compliance with HUD and GDPM Admin Plan.

o Rent reasonableness determinations

Coordinate with HCV staff to monitor rent reasonableness determinations for timeliness and regulatory compliance.

Review tracking reports and quality control summaries.

o Determination of Adjusted Income

Coordinate with HCV staff to monitor compliance related to income determinations.

Review quality control reports and audit findings related to income calculations.

o Utility allowance schedules

Coordinate implementation and monitoring of annual utility allowance schedule.

o NSPIRE and quality control inspections

Coordinate with HCV staff to ensure required HQS quality control inspections are conducted.

Monitor documentation and follow-up related to failed quality control inspections.

o Lease-up rates, turnover projections, and voucher utilization

Monitor lease-up rates and voucher utilization to ensure SEMAP compliance.

o Family Self-Sufficiency (FSS) program compliance and escrow reviews

Coordinate with FSS staff to ensure timely and accurate reporting.

o HAP accuracy and error-rate reduction

Coordinate with HCV staff to monitor SEMAP requirements related to HAP accuracy.

Review quality control summaries, audit findings, and error-rate reports.

o Correct Calculation of HAP

Coordinate with HCV Compliance staff to monitor SEMAP requirements related to HAP accuracy.

Review quality control summaries, audit findings, and error-rate reports.

o Annual Reexaminations

Assist with monitoring timeliness and completion rates for annual and interim reexaminations.

Review reports identifying overdue or pending actions.

o Pre-Contract Inspections

Monitor timeliness of initial inspections prior to HAP contract execution.

Track delays and inspection outcomes.

o Expanding Housing Opportunities

Monitor actions related to expanding housing opportunities, including deconcentration and fair housing initiatives.

Track documentation supporting compliance.

o Payment standards implementation

Monitor implementation of HUD-approved payment standards.

Track updates, approvals, and application across the program.

Corrective Actions

6. Identify deviations from required compliance and/or SOPs, coordinate corrective actions and report to Senior Manager.

7. Track compliance findings, error reports (EIV, PIC), corrective action plans, deadlines, and resolutions.

8. Analyze trends, identify systemic risks, and recommend corrective and preventive actions.

9. Support internal and external audits, monitoring reviews, and compliance assessments.

Data Analysis, Reporting & Program Support

10. Analyze SEMAP data and HUD system reports monthly; prepare and publish performance summaries and management reports on a monthly basis.

11. Maintain SEMAP monthly exhibits and supporting documentation; track deadlines, findings, and corrective actions.

12. Coordinate preparation, documentation, and submission of the annual SEMAP certification for Senior Manager review and submission.

13. Prepare written reports, summaries, and recommendations for management.

14. Assist management with special projects, performance initiatives, and critical reporting.

Professional & Administrative Responsibilities

15. Maintain confidentiality and integrity of participant and agency records.

16. Apply HUD, federal, state, and local regulations to daily work activities.

17. Maintain accurate documentation and complete required reports timely.

18. Maintain regular, in-person attendance.

19. Perform other related duties as assigned.

Supervisory Responsibilities: None required.

Work Environment: Typical office environment, with minimal exposure to excessive noise or adverse environmental issues.

Preferred Qualifications and Requirements:

1. Hold a minimum of an Associate's degree from an accredited institution plus and/or three to five years' experience in a structured office environment or public or housing choice voucher housing administration.

2. Hold (or obtain) and maintain knowledge of Housing Choice Voucher Administration Plan and regulations and HUD Recertification requirements and regulations.

3. Hold Rent Calculation Certification.

4. Have proficiency in Microsoft Office applications.

5. Able to communicate clearly and precisely, both orally and in writing.

6. Able to meet the following physical requirements with or without reasonable accommodation:

a. Use hands to manipulate, handle, feel and control items or equipment;

b. Reach with hands and arms;

c. Talk and hear;

d. See and be able to read, write, and interpret text, spreadsheet, and graphical documents;

e. Occasionally lift and move objects weighing up to 15 pounds.

The functions, qualifications, responsibilities, and requirements listed above represent the essential functions of the job, which the incumbent must be able to perform either with or without reasonable accommodation.