Personal Assistant

Job Description

Job Description

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off
• Vision insurance

Position Summary 
Baker Landscaping & Concrete, LLC is seeking a highly organized, proactive, and professional Personal Assistant to provide direct support to the Owner. This position serves as a trusted partner by managing schedules, coordinating travel, organizing projects, handling confidential communications, and ensuring the Owner's daily priorities are executed efficiently. 

 
The ideal candidate is detail-oriented, resourceful, adaptable, and able to anticipate needs while maintaining the highest level of professionalism and confidentiality. 

Executive Support 

• Manage and maintain the Owner's daily calendar, appointments, and meetings. 
• Coordinate business and personal schedules to maximize efficiency. 
• Schedule meetings, conference calls, and appointments. 
• Prepare agendas, meeting materials, and presentations. 
• Take meeting notes and track action items when requested. 
• Screen phone calls, emails, and correspondence. 
• Draft professional emails, letters, and other communications on behalf of the Owner. 
• Organize and maintain electronic and paper filing systems. 

Travel & Event Coordination 

• Arrange business and personal travel including flights, hotels, rental vehicles, and itineraries. 
• Coordinate conference registrations and event logistics. 
• Prepare travel schedules and supporting documentation. 
• Assist with planning company events, client functions, and executive meetings. 

Project Coordination 

• Assist with special projects assigned by the Owner. 
• Conduct internet and vendor research. 
• Gather information and compile reports. 
• Coordinate project timelines and follow up with internal departments and outside vendors. 
• Track deadlines and ensure projects remain on schedule. 

Communication & Relationship Management 

• Serve as a professional point of contact for clients, vendors, and business partners. 
• Coordinate meetings with customers and strategic partners. 
• Follow up on pending items requiring the Owner's attention. 
• Maintain positive relationships through timely and professional communication. 

Personal Assistance 

• Manage personal appointments and scheduling. 
• Coordinate reservations and travel arrangements. 
• Assist with errands as requested. 
• Research and coordinate personal purchases and services. 
• Maintain personal calendars and reminders. 
• Coordinate deliveries and appointments related to the Owner's personal obligations. 

Administrative Support 

• Maintain organized electronic records and documentation. 
• Order office supplies and executive materials as needed. 
• Assist with document preparation, printing, scanning, and organization. 
• Coordinate courier services, shipping, and package deliveries. 
• Keep the Owner informed of upcoming commitments, deadlines, and priorities. 

Required Qualifications 

• High school diploma or equivalent required. 
• Associate's or Bachelor's degree preferred. 
• Minimum of 3 years of executive assistant, administrative assistant, or personal assistant experience. 
• Excellent written and verbal communication skills. 
• Strong organizational and time management abilities. 
• Exceptional attention to detail. 
• Ability to manage multiple priorities with minimal supervision. 
• High level of professionalism and discretion. 
• Ability to maintain confidentiality at all times. 
• Strong problem-solving skills and sound judgment. 
• Valid driver's license with reliable transportation. 

Preferred Qualifications 

• Experience supporting a business owner or executive. 
• Experience coordinating travel and executive schedules. 
• Experience planning meetings or company events. 
• Familiarity with project management software and calendar management systems. 

Technical Skills 

• Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) 
• Microsoft Teams 
• Google Workspace 
• Adobe Acrobat 
• Electronic document management 
• Calendar and scheduling software 
• Video conferencing platforms (Zoom, Microsoft Teams) 

Physical Requirements 

• Ability to sit for extended periods while working on a computer. 
• Occasionally lift up to 25 pounds. 
• Ability to travel locally when necessary. 
• Occasional evening or weekend availability may be required to support executive needs. 

Core Competencies 

• Professionalism 
• Integrity 
• Confidentiality 
• Initiative 
• Organization 
• Time Management 
• Adaptability 
• Communication 
• Customer Service 
• Problem Solving 
• Dependability 
• Attention to Detail