Fiscal Technician

Please see Special Instructions for more details. In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: or call DARS at View phone number on click.appcast.io, or DBVI at View phone number on click.appcast.io Posting Summary Working Title Working Title Fiscal Techncian Role Title Role Code Role Code 19031-SW FLSA FLSA Nonexempt Pay Band Pay Band 04 Position Number Position Number 28700068 Agency Agency Mountain Gateway Community College Division Division Mountain Gateway Community College (Div) Work Location Work Location Alleghany - 005 Hiring Range Hiring Range $45,739 to $47,000 Emergency/Essential Personnel No EEO Category Full Time or Part Time Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- Does this position have a bilingual or multilingual skill requirement or preference? Work Schedule 8 a.m. to 5 p.m. Monday through Thursday and 8 a.m. to 3:30 p.m. Friday Sensitive Position Sensitive Position No Job Description Mountain Gateway Community College ( MGCC ) is a two-year public institution of higher education and one of 23 community colleges in Virginia. The college is supported by the Commonwealth of Virginia; the counties of Alleghany, Bath, Botetourt (northern portion) and Rockbridge; the cities of Buena Vista, Covington, and Lexington; and the town of Clifton Forge. MGCC provides opportunities for the extension of knowledge, skills and personal enrichment in an environment that maintains high academic standards and respect for each individual. The college strives to keep programs and services financially and geographically accessible for all students. Credit and non-credit courses are offered to meet life-long learning needs. On-site and distance learning options incorporate up-to-date technologies. The Fiscal Technician provides quality service to internal and external customers. The following responsibilities includes: Revenue Collections : Process all manual (cash, check and credit cards at window and EDI quick posts) and web payments timely and accurately to SIS . Ensure revenue refunds are processed within the required timeframes in SIS . Assist with cleaning up refund exceptions in a timely manner. Alert AR staff to corp payments as collected. Handle all Rockbridge Regional Center transactions in a timely manner. Work with CEWS to process deposits and reconciliations in the WES system. Ensure all WES transactions are correctly posted in SIS . Backup to prepare deposits for transmittal to the bank, making certain the College is in strict compliance at all times with Commonwealth Accounting Policies and Procedures ( CAPP Manual) for accounts receivable Maintain and Track Debt Set off Activity and Collections Agency Activity: Process all manual (cash, check and credit cards at window and EDI quick posts) and web payments timely and accurately to SIS . Ensure revenue refunds are processed within the required timeframes in SIS . Assist with cleaning up refund exceptions in a timely manner. Alert AR staff to corp payments as collected. Handle all Rockbridge Regional Center transactions in a timely manner. Work with CEWS to process deposits and reconciliations in the WES system. Ensure all WES transactions are correctly posted in SIS . Backup to prepare deposits for transmittal to the bank, making certain the College is in strict compliance at all times with Commonwealth Accounting Policies and Procedures ( CAPP Manual) for accounts receivable. Business Office Support Functions: Perform various business office support functions (i.e. bank reconciliations and billings). Serve as the primary employee for keying ATVs, deposits and Voucher Form Requests. Balance change box monthly. Run reports in a timely manner. Process all Business Office incoming mail: stamp, sort and forward to appropriate employee. Assist HR Director with labels, mailings and other miscellaneous correspondence. Maintain Contracts: Responsible for filing and tracking all MGCC contracts. This involves monitoring contract renewals, sending third parties the necessary paperwork, gaining appropriate signatures and alerting appropriate staff that contracts are up to date. Verify and maintain senior citizen agreements. Post appropriate waivers to senior citizen accounts. Vending Contract Liaison: Issue refunds to students when appropriate, ensure the vending change fund is replenished as necessary. Contact vendor to report equipment problems and track all reports/resolutions. Send the report to the Business Manager monthly for review. Check machines monthly for expired products and/or any other equipment issues. Process Financial Aid Backup: Serve as backup for disbursing financial aid in compliance with regulations. Prepare monthly AIS / SIS /G5 reconciliations #J-18808-Ljbffr