Grants Manager/Senior Grants Manager

Job Description

Job Description

Title: Grants Manager/Senior Grants Manager

FLSA Category: Exempt

Reports To: Chief Financial Officer

Greater Baden Medical Services (GBMS) is a Federally Qualified Health Center (FQHC) dedicated to providing high-quality healthcare across Southern Maryland. With 9 clinical sites across Prince George's, Charles, and St. Mary's counties, we serve over 18,000 patients each year. We provide fully integrated care that includes primary care, pediatrics, women's health, Title X family planning, dental care, behavioral health, WIC, pharmacy services, and the Ryan White HIV/AIDS program. Our patient population is primarily made up of Medicaid and uninsured individuals. We are deeply proud to deliver these vital services to everyone in our community, regardless of their ability to pay, making Greater Baden an incredibly rewarding place to grow your career while making a tangible, life-changing impact every day.

Position Summary

The Grants Manager / Senior Grants Manager will serve as the primary operational administrator and programmatic anchor for Greater Baden Medical Services' (GBMS) diverse portfolio of restricted funding. Reporting directly to the Chief Operating Officer (COO), this individual will oversee the day-to-day administrative lifecycle and execution of key public health and federal grant portfolios, specifically including the Title X Family Planning program, the Ryan White HIV/AIDS program, and the 3x3 program initiatives.

This role is highly focused on program execution, data collection, tracking, and financial alignment. Working in close, daily partnership with the Finance Department, the Grants Manager / Senior Grants Manager ensures all programmatic spending aligns strictly with approved grant budgets and timelines. To ensure organization-wide alignment, this position will collaborate closely with the Compliance Director, who serves as the primary technical expert on deep regulatory requirements and federal compliance guidelines. Additionally, this role serves as an essential bridge to clinical and outreach staff, actively supporting them in translating grant requirements into meaningful community engagement strategies and direct patient-facing initiatives.

Essential Duties & Responsibilities

Programmatic Grant Management & Team Collaboration

• Day-to-Day Ownership: Manage the daily administrative operations, milestones, and deliverables for assigned grant portfolios, including Title X, Ryan White, and 3x3 programs.
• Compliance Collaboration: Partner and collaborate directly with the Compliance Director to review grant-specific rules, interpret federal requirements, and implement necessary programmatic guidelines.
• Audit Support: Organize and maintain clean project logs, data sets, and administrative records to assist the compliance and executive teams during site visits and external reviews.

Reporting, Budgeting & Financial Partnership

• Fiscal Collaboration: Work in seamless partnership with the Finance Department to monitor grant expenditure rates, track burn rates, and ensure all programmatic spending aligns strictly with approved grant budgets.
• Budget Tracking: Assist the COO and the Finance team in reviewing monthly expenditures, compiling financial backup documentation, and preparing mid-year budget reallocations or amendment requests.
• Data Compilation & Reporting: Coordinate the gathering, verification, and timely submission of all monthly, quarterly, and annual progress reports and performance metrics required by grantors.

Community Engagement & Patient Initiatives

• Staff Empowerment: Support and guide frontline clinical, outreach, and case management teams to ensure field activities align with the defined goals and scope of work of the grants.
• Initiative Coordination: Assisting designing, scheduling, and executing community outreach events, patient educational workshops, and targeted enrollment campaigns funded by the programmatic portfolios.
• Impact Tracking: Help staff establish simple tracking mechanisms to measure the qualitative and quantitative impact of community engagement efforts on patient retention and health outcomes.

Strategic Growth & Proposal Support

• Funding Pipelines :Research and identify new federal, state, county, and private philanthropic funding streams that align with GBMS's strategic growth.
• Proposal Development :Support the COO and executive team in drafting, assembling, and submitting high-quality grant renewals, supplementary funding requests, and new grant applications.

Core Competencies & Personal Attributes

• Collaborative Partner: Demonstrates an exceptional ability to work cross-functionally, effectively bridging the technical/financial priorities of the Finance Department and the regulatory guidance of the Compliance Director with the hands-on realities of clinical and community outreach staff.
• Strong Organizational Skills: Highly organized with a proven capacity to manage multi-tiered funding deadlines and programmatic tracking sheets simultaneously.
• Mission-Driven Commitment: Exhibits a deep, authentic passion for advancing community health equity and supporting health programs designed for underserved, vulnerable, and diverse patient populations.
• Effective Communicator: Strong verbal and written communication skills, with a talent for synthesizing program data into clear, persuasive progress narratives for grantors.

Requirements and Qualifications

Education & Experience

• Education: Bachelor’s degree in Public Health, Healthcare Administration, Public Administration, Finance, or a related field required.
• Grants Manager Level:2–4 years of progressive experience in grant administration, health program management, or project coordination.
• Senior Grants Manager Level:5+ years of dedicated experience managing grant lifecycles, progress tracking, and programmatic data collection, preferably with a focus on public or federal healthcare funding.
• FQHC & Portfolio Familiarity: Experience working within a Federally Qualified Health Center (FQHC) or a community health center framework is highly preferred. Prior operational exposure to Title X family planning or Ryan White program structures is a significant advantage.

Technical Skills

• Financial & Data Literacy: Foundational understanding of budgeting, cost tracking, and spreadsheet management. Proficiency in Microsoft Excel (e.g., managing trackers, basic formulas) and Google Workspace is required.
• Systems Adaptability: Comfort learning online grant management systems, data portals, and tracking software utilized by various grantors.

Core Competencies Needed

Problem Solving – Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully, develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.

Communication Skills - Listen verbally in order to solve problems and provide information and direction, ensuring the experience is a positive one. Record issues and resolutions to maintain accurate records and data for further analysis by management.

Analytical Skills - The ability to tackle a problem by using a logical, systematic, sequential approach. Possess creative thinking, learning, systems thinking and problem solving. Must be effective at defining and solving problems in order to ensure that the real, underlying challenge is understood and that solutions actually address it.

Healthcare Systems - Knowledge of healthcare and medical terminology.

Organizational Skills - Effectively managing tasks and information and organize information to ensure a timely response to questions. Develops and uses systems to organize and keep track of information or work progress.

Results Orientation – The ability to focus on the desired results, setting challenging goals, focusing effort on the goals, and meeting or exceeding them.

Time Management - Understands what is required and prioritizes to get tasks/projects completed and establishes/implements an effective course of action (ex. establishes appropriate deadlines). Reprioritizes work efforts based on changing situations and emerging issues (e.g., in response to organizational, systems, and/or schedule changes).

Collaboration - Engages others by gathering multiple views and being open to diverse perspectives, focusing on a shared purpose that puts the organization overall success first.

Work Environment

This job operates in an outpatient office environment. This role is frequently exposed to fumes or airborne particles, and high stress situations or events.

Physical and Mental Demands

1. Ability to cope with stress.
2. The person in this position needs to occasionally move about inside the office
3. Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer.
4. The person in this position frequently communicates with patients and/or employees. Must be able to summarize and exchange accurate information.
5. Must be able to lift or catch patient weighing more than 50 pounds in the event of emergency.
6. Performs with frequent interruption or distractions.
7. Adjust priorities quickly as circumstances dictate.
8. Ability to interact appropriately with colleagues for different purposes in different context.
9. Ability to perceive the nature of sound.
10. Expressing or exchanging information by means of the spoken word, or to convey detailed spoken instructions accurately, loudly or quickly.
11. Ability to judge distances and spatial relationships to perceive objects where and as they actually are.
12. Cognitive ability to analyze, count, summarize and synthesize information from multiple sources.
13. Ability to recognize social or professional behavioral cues.

Language Skills

Ability to read and interpret written or verbal documents and instructions. Ability to speak effectively to patients, employees and/or stakeholders of the organization.

Travel

Must be able to drive between Greater Baden Medical Services, Inc. locations.