Administrative Assistant

Administrative Assistant

The Administrative Assistant is responsible for the overall office environment and climate. He/she will ensure that the student application process is implemented. Office personnel are responsible for implementing the visitation policy and assuring an appropriate office environment that is conducive to a school system.

Essential Duties and Responsibilities an Administrative Assistant:

• Answer telephone and addresses caller questions and concerns.
• Transfers calls to proper individual and/or department as needed.
• Mails student report cards, school brochures, and other necessary forms.
• Welcomes visitors to the school and provides directions around the building as needed.
• Types up and contributes to school bulletin or newsletter.
• Assists in designing and drawing up promotional and informational materials for parents.
• Provides students with tardy slips.
• Maintains records of student absences.
• Accepts and processes school lunch payments.
• Sorts and distributes mail delivered to school office.
• Contacts parents in the event of student illness or behavioral issues.
• Maintains student records and files.
• Uses computer database or filing system to update records as necessary.
• Leads and/or assists with the submission of state-mandated student account reports such as MCIRS, MSDS, etc…).
• Ensures that all staff are properly added to Timeclock and are able to clock in and out without assistance within 2 days of beginning date of employment.
• Manages and updates school calendar.
• Provides administrative support to principal or other upper level administrator as needed.
• Takes dictation and transcribes documents.
• Attends office meetings and takes minutes.
• Distributes paychecks to school staff.
• Performs related duties as required and requested by supervisor.

Required Knowledge, Skills and Abilities:

• Demonstrates strong interpersonal skills.
• Maintains professional and friendly demeanor.
• Possesses excellent organizational skills.
• Is capable of managing time efficiently.
• Demonstrates ability to multi-task effectively.
• Works well with a variety of students, administrators, and parents.
• Exhibits ability to remain polite and calm when dealing with troublesome students or frustrated parents.
• Possesses basic computer skills and knowledge of word processing programs.
• Demonstrates ability to think creatively.
• Demonstrates strong writing and editing abilities.
• Possesses excellent telephone etiquette.
• Communicates clearly and effectively.
• Is capable of handling confidential student records in a responsible fashion.
• Demonstrates familiarity with basic office equipment such as multi-line phones, fax machines, and scanners.

Qualifications:

• Must work well with the public.
• Must have experience with Microsoft Word and Excel.
• Satisfactory completion of oral and written interview.
• Criminal records clearance.

Job Types: Full-time, Contract

Salary: Up to $30,000.00 per year

Benefits: 401(k) matching, Dental insurance, Employee assistance program, Health insurance, Paid time off

Schedule: Monday to Friday

Experience: Customer service/AA: 1 year (Required)

Language: Arabic (Required)

Work Location: In person