Network Operations Assistant (NY)

Operations Assistant

Excellence Community Schools is a nonprofit charter management organization that prepares young people to compete for and succeed in top-tier high schools. Through our Bronx and Stamford Excellence schools, we cultivate intellectual, artistic, social, emotional, and ethical development within a caring and rigorous academic environment.

The Operations Assistant will help organize and run the daily administrative operations of the facility, support a myriad of office tasks, and work diligently under the supervision of the Director of Vendor Relations and Billing. The ideal candidate will possess a keen attention to detail, be highly organized, have excellent interpersonal and communication skills, maintain confidentiality, and have excellent problem-solving skills.

Key Responsibilities

• Administrative support & office operations
• Assist with office functions and provide assistance to network staff.
• Sort and distribute communications in a timely manner.
• Assist with building intercom communications.
• Provide general support to visitors and callers.
• Maintain storage and supply areas.
• Organize and monitor supply levels, receive deliveries, and verify items received.
• Manage and address office-related issues as they arise.
• Process vendor time sheets.
• Coordinate onboarding of vendors
• Assist with porter coverage.
• Maintain trusting relationships with suppliers, customers, and colleagues.
• Organize and maintain digital filing systems
• Assist in the collection of insurance documentation
• Provide regular updates on pending tasks
• Support scheduling of conference rooms and events
• Performs other duties as assigned.

Qualifications:

• High School Diploma or General Equivalency Diploma (G.E.D.) required.
• Minimum of 2 years of work experience as an Operations/Office Assistant or similar administrative role required.
• A thorough understanding of office management procedures is required.
• Excellent organizational and time management skills required.
• Analytical abilities and problem-solving aptitude required.
• Excellent written and verbal communication skills required.
• Proficiency in MS Office Suite (MS Word, Excel, PowerPoint, Outlook) required

Compensation:

• Starting salary $47,741. Salary is commensurate with experience and qualifications.
• Health, dental, and vision benefits & 403 (b) available.
• Paid Time Off/Paid Sick Leave/Parental Leave/FMLA
• Short-term, Long-term Disability benefits, and Life Insurance
• Up to $5000/year Tuition Reimbursement