STAFF ASSISTANT

Staff Assistant - 41001331

The incumbent in this position supports the Program Administrator and Training Specialist in the Bureau of Victim Compensation and plays an integral role in the overall effectiveness and efficiency of the program through daily activities.

Qualifications: Three years of secretarial or clerical work experience; or A high school diploma or its equivalent and 1 year of secretarial/administrative experience. College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience; or Vocational/technical training in an area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience.

The Work You Will Do:

• Facilitate and assist with the employee selection and recruitment process, as needed.
• Support the Program Administrator and Program Specialist whose primary duties are to provide training.
• Perform criminal history background checks for victims and applicants seeking benefits using the Criminal Justice Information System.
• Processing incoming correspondence accurately and in accordance with procedures.
• Review new applications, expense documentation, and related correspondence for completeness, and perform the data entry of the document information into the applicable claims management system.
• Correctly transfer documents into the applicable document imaging systems immediately upon completion of data entry.
• Evaluates and maintains supplies needed for business continuity.
• Complete special projects as requested and finalize directives within established time frames.

Note: This position may require extended hours and/or travel outside of the work site.