Accounting Specialist

Our client is seeking a dependable and proactive Accounting Specialist to join their team. The overall responsibility of this role is to manage all aspects of accounts payable functions and support the organization's daily financial operations. This opportunity is ideal for an experienced accounting professional who enjoys working within a dynamic, collaborative team environment where their expertise will contribute significantly to the organization's financial health and operational efficiency.



Location: Riverview, FL

Job Type: Contract-to-Hire

Compensation: $22-$25/hour


Day-to-Day Responsibilities

• Invoice Processing: Receive, code, and match incoming invoices to purchase orders and receiving reports to ensure accuracy.
  
  
• Payment Execution: Schedule and issue timely disbursements via checks, ACH, or wire transfers, ensuring all obligations are met by their due dates.
  
  
• Vendor Management: Serve as the primary point of contact for vendor inquiries, address payment or invoice discrepancies, and maintain accurate vendor profile records.
  
  
• Reconciliation: Perform routine reconciliations of vendor statements and accounts payable (AP) aging reports to ensure pristine financial records.
  
  
• Expense Handling: Review, audit, and systematically process internal employee expense reimbursement reports.
  
  
• Compliance & Records: Maintain highly organized documentation and digital files for annual audits, including careful tracking of 1099 tax forms.
  
  
• Continuous Improvement: Contribute to ongoing process improvements by actively identifying bottlenecks or inefficiencies within standard accounts payable workflows.
  
  
• Provide general administrative support, complete tasks correctly and on time, and follow all safety, security, and organizational policies.

Requirements

• Experience: Minimum of 3 years of hands-on experience in a related corporate accounting or bookkeeping role. Experience within a family-owned or corporate office environment is highly preferred.
  
  
• Education: High school diploma or general education degree (GED) required; an Associate or Bachelor's Degree in Accounting, Finance, or Business is preferred.
  
  
• Core Knowledge: Solid foundational understanding of GAAP principles, double-entry bookkeeping, general ledger accounting, journal entries, and financial data entry concepts.
  
  
• Technical Skills: Strong proficiency with popular accounting software platforms (such as QuickBooks, Sage, PeopleSoft, or similar systems) alongside intermediate-level skills in Microsoft Excel, Word, and Outlook.
  
  
• Communication & Professionalism: Excellent written and oral communication skills with the ability to present numerical data effectively; approaches vendors and team members in a tactful, respectful manner under pressure.
  
  
• Organization & Agility: Strong prioritizing, planning, and time-management skills; self-motivated with a high attention to detail and an analytical mindset.
  Physical Demands and Work Environment
  
  
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this Job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; talk or hear and taste or smell. The employee must regularly lift and /or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• The noise level in the work environment is usually moderate

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.


Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice


Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.


Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io .


Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .


By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice


Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice


Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.