26/27 Athletics Administrative Assistant

Athletics Administrative Assistant

The primary function of this position is to ensure and coordinate the smooth daily operation of the Athletic Department. Responsibilities include providing a wide range of administrative, logistical and relational support to the Director of Athletics, coaches, student-athletes and families.

Bachelor's degree and educational administrative support experience preferred. Must be proficient in Google Applications and experience with FACTS/RenWeb is a plus.

Employee Profile:

• Spiritually, the employee shall possess characteristics that reflect:
• A personal relationship with God through faith in Jesus Christ as Savior and Lord.
• Evidence of spiritual maturity with a commitment to glorifying and honoring God in all areas of life
• Acceptance without reservation of the NCCS doctrinal beliefs.
• A strong clear Christian testimony.
• A mature, godly spirit.
• A person of faith and prayer

Personally, the employee's life shall reflect:

• A lifestyle of biblical integrity.
• A spirit of dedication, commitment, flexibility, and responsiveness.
• The ability to listen and respond to counsel.

Duties and Responsibilities:

• Administrative and Operational Support
• Provide daily administrative support to the Director of Athletics including communication, document management, assisting with financial records and scheduling
• Manage and maintain records for student-athlete compliance for participation
• Ensure GHSA (state association) and NCCS compliance for all teams, student-athletes and coaches
• Monitor player eligibility and communicate updates to parents as needed
• Provide game day operation support
• Manage ticket sales through GoFan and coordinate gate workers
• Assist with planning and signage
• Verify officials and transportation
• Manage student attendance in FACTS/RenWeb
• Assist as needed at sporting events
• Manage Athletic department financial processes
• Place orders for small items and Coca-Cola products
• Submit required purchasing paperwork to the NCCS Business Office
• Assist coaches with purchase documentation for teams
• Manage cash boxes and receipts for deposit with NCCS Business Office
• Provide Business Office with documentation for billing athletes for sports fees
• Manage Athletic records, rosters and documentation
• Logistical Support
• Produce a weekly schedule of all games and practices for internal use by coaches, US faculty, MS faculty, and Athletics staff
• Secure officials and contracts for competitions
• Coordinate transportation for teams with the NCCS Transportation Director
• Enter and update schedules on FMX, the NCCS internal calendar system
• Maintaining and updating information on NCCS website calendars
• Coordinating facility requests for athletic spaces on campus
• Assist with organization and maintenance of team uniforms
• Assist with planning and execution of special events including Hall of Fame, Annual Golf Tournament and End of the Year Signings and Awards program
• Assist coaches with season end parties and awards
• Communication and Customer Service
• Serve as point of contact for students, parents, and coaches
• Communicate upcoming tryout dates, game information, playoff details, etc
• Ability to manage multiple projects and deadlines simultaneously and effectively
• Effectively communicate with colleagues, students and parents, answering questions in a professional and friendly manner
• Proactive problem-solver with high attention to detail and follow-through
• Assist Team Parents and those responsible for managing team concessions as needed
• Other Information:
• This is an 11 month, full time (40 hours per week) contract position.
• Benefits include medical & dental plan, retirement plan and tuition discount.