Payroll Coordinator University Higher Education

Payroll Specialist

Required Education: Bachelor's degree

Required Skills: Strong organizational skills with the ability to manage multiple assignments with conflicting priorities and meet strict deadlines in a dynamic and demanding customer-focused environment. Computer proficiency using web-based HRIS, payroll, financial and administrative systems; MS Office Suite (Access and Word) with strong Excel skills; SharePoint, Dropbox, plus virtual meeting/conferencing and collaboration tools (MS Teams, Zoom).

Preferred Skills: Working knowledge of federal, state and city laws and regulations impacting payroll operations. Knowledge of job titles, classification systems, and coding structures in either NYC or NYS payroll systems. Strong analytical, evaluative, technical, and research skills to work with various information systems to audit payroll and create reports. Experience creating and running queries in NYS' OSC PSQuery systems (PeopleSoft) and/or NYC's CHRMS query system. High degree of professionalism, personal integrity, and ability to maintain confidentiality. Detail-oriented, self-directed, and motivated with the ability to work effectively and collaboratively in a team setting with diverse staff of all levels.

Position Overview: Provides information and services to campuses in support of the Payroll functions. Provides day-to-day administration of assigned programs, functions, or activities. Analyzes and prepares requested payroll transactions in payroll systems. Reviews and understands contractual agreements/provisions and Payroll Bulletins for implementation and communicates technical information to the campuses. Provides campus employees and supervisors with accurate, timely, and superior customer service. Audits individual payrolls for discrepancies and recommends corrective actions. Performs related duties as assigned.

Responsibilities include but are not limited to the following: Prepares and processes Payroll in accordance with policy, regulation, and the applicable Collective Bargaining Agreement; sets workflow to achieve mission, conducts a detailed analysis and report to confirm accurate and appropriate payroll processing. As a subject matter expert in the processing and management of Payroll, processes special and unique transactions such as corrections to tax forms, replacement of paychecks, issuing refund checks to New York State and New York City, and correcting duplicative payments. Using applicable Collective Bargaining Agreements and regulation, independently recalculates payment to ensure the affected employee gets the correct payment, deduction, or tax. Uses independent discretion, prioritizing and structuring workload to timely transmit and audit relevant data submitted from different entities. Consistently applies policy and administers applicable Collective Bargaining provisions when transmitting and auditing data. Collectively and in partnership with Human Resources Business Partners, administers and supports the administration of Payroll policy and Collective Bargaining Agreements for compliance. Independently identifies and improves customer service and client interaction with Payroll by timely adapting processes. Uses judgement and understanding when managing dissatisfied employees and clients, selecting an appropriate course of action to resolve complaints and negative interactions. Reviews and implements Collective Bargaining Agreement and New York State and New York City Payroll Bulletins for the accurate processing of Payroll. Collaborates and assists Managers with Payroll audits to ensure Collective Bargaining Agreement deadlines are met throughout the multiple Payroll Systems. Conducts a detailed analysis and audit to implement Collective Bargaining Agreements timely and accurately.

**Only those lawfully authorized to work in the designated country associated with the position will be considered.**

**Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.**