Medical Office Specialist - Manahawkin, NJ - JB 26-15639

Job Description

Job Description

Job Title: Medical Office Specialist – Hematology Oncology
Location: Manahawkin, NJ
Job Type: Contract
Duration: 13 Weeks
Shift & Schedule: Day Shift | 8:00 AM–4:30 PM | 40 Hours per Week
Local Candidates Required: Yes
Traveler Candidates Required: No

Pay Rate
Local: $15–$20/hr

Note: This job doesn't offer any benefits.

Position Overview

We are seeking a detail-oriented Medical Office Specialist to provide administrative and secretarial support for a hematology oncology department, including physician services, medical staff coordination, scheduling, documentation, and departmental operations.

Responsibilities

• Provide administrative and secretarial support to the Medical Staff Coordinator, Medical Director, and Vice President of Medical Administration.
• Coordinate Medical Staff functions, departmental meetings, and committee activities.
• Arrange meeting rooms, send meeting notices, prepare agendas, and distribute meeting materials.
• Attend meetings as requested, prepare minutes, submit them for approval, and distribute finalized copies.
• Follow up on meeting action items and maintain attendance records.
• Support educational programs, including the Physical Diagnosis Course, Physician Assistant Program, and Internal Medicine Residency.
• Prepare and distribute physician on-call schedules.
• Maintain physician mailbox listings and coordinate mail distribution.
• Answer incoming calls, record accurate messages, and make outgoing calls.
• Coordinate document copying, filing, collating, and distribution.
• Prepare office supply requisitions and equipment requests.
• Maintain organized administrative records and departmental documentation.
• Provide backup administrative support to other secretarial staff as needed.
• Perform other related administrative duties as assigned.

Required Qualifications

• High School Diploma or GED required.
• Minimum of 4 years of secretarial experience, or equivalent employment experience or education.
• No professional certification or license required.
• Strong attention to detail and ability to maintain accurate records.
• Ability to prepare meeting agendas, minutes, correspondence, and other office documents.
• Experience with scheduling, meeting coordination, and administrative support.
• Excellent customer service, multitasking, organizational, and communication skills.
• Proficiency in PC office software and Microsoft Office applications.

Preferred Qualifications

• Education in secretarial science or comparable experience.
• Post-high-school coursework in medical terminology.
• Healthcare, hospital, or medical office administrative experience.