Billing Manager

Job Description

Job Description

We are looking for an experienced Billing Manager to lead project invoicing activities for a long-term contract opportunity. This position supports complex construction and industrial service work, requiring close coordination with project, accounting, and operations teams to keep billing accurate, timely, and contract-compliant. The ideal candidate brings strong project-based accounting knowledge, sound leadership ability, and the capacity to manage a high-volume workload with precision.

Responsibilities:

• Direct billing activities across the full lifecycle of construction and industrial projects, from initial contract setup through final account closeout.

• Produce and issue a range of customer invoices, including progress billings, time-and-materials charges, milestone-based requests, and other client-specific formats.

• Examine contract terms and customer requirements to confirm that invoicing aligns with agreed billing conditions and supporting documentation standards.

• Work closely with project managers to monitor job costs, approved change orders, retainage balances, and revenue-related billing data.

• Review open billing items and aging trends to help accelerate collections and reduce delays in customer payment.

• Research invoice concerns raised by customers and coordinate resolutions for discrepancies, short payments, or disputed charges.

• Strengthen billing procedures, reporting practices, and internal controls to improve consistency, accuracy, and operational efficiency.

• Provide guidance to billing team members while contributing to month-end close support, reporting needs, audit preparation, and record maintenance within accounting systems.

• At least 7 years of experience in billing, project accounting, credit, collections, or related financial operations.
• Demonstrated background in construction, industrial services, engineering, or other contract-driven project environments.
• Strong knowledge of project-based accounting, contractual invoicing, progress billing, and job cost tracking.
• Ability to support commercial collections activity through analysis of aging, customer accounts, and billing documentation.
• Experience using accounting or billing platforms along with advanced Excel skills for reporting and reconciliation.
• Proven ability to prioritize multiple deadlines and manage high-volume work without sacrificing accuracy.
• Effective communication and leadership skills with the ability to collaborate across finance, operations, and project teams.