Birthday Party Lead & Coordinator

Oak City Gymnastics is looking for an energetic, organized, and creative Birthday Party Lead & Coordinator to lead our birthday party program. This individual serves as the primary host and leader for every birthday party, ensuring each celebration is fun, organized, and memorable from beginning to end.

The Birthday Party Lead & Coordinator oversees the entire party experience while working alongside assistant staff members who help with set-up, activities, supervision, and clean-up. This position is responsible for directing the flow of the party, leading activities, coordinating staff responsibilities, and ensuring every child and family has an exceptional experience.

No gymnastics experience is required—we'll teach you the gymnastics! We're looking for someone with outstanding leadership, creativity, organization, and customer service skills who loves working with children.

Responsibilities

Party Leadership

• Serve as the lead host for all birthday parties.
• Direct the overall flow and timing of each party from arrival through dismissal.
• Lead games, activities, gymnastics rotations, and transitions throughout the event.
• Work alongside and direct assistant staff members to ensure the party runs smoothly.
• Adapt activities based on the age, abilities, personalities, and energy level of each group.
• Create an exciting, engaging, and positive atmosphere where every child feels included.

Party Coordination

• Help ensure party rooms, decorations, and supplies are prepared before guests arrive.
• Welcome birthday families and guests.
• Confirm waivers and party paperwork are complete.
• Communicate with parents throughout the event and answer questions as needed.
• Anticipate needs, solve problems quickly, and keep the party running on schedule.

Customer Experience

• Make every birthday child feel celebrated and special.
• Deliver exceptional customer service to every family.
• Help create an experience that families will remember and recommend to others.
• Represent Oak City Gymnastics in a friendly, professional, and enthusiastic manner.

Facility & Teamwork

• Work collaboratively with coaches and party assistants.
• Assist with resetting the gym and party areas following each event.
• Maintain a clean, organized, and safe environment.
• Follow all Oak City Gymnastics safety policies and procedures.

Qualifications

The ideal candidate will:

• Love working with children of all ages.
• Have an energetic, outgoing, and positive personality.
• Be creative and enjoy making celebrations exciting and memorable.
• Understand child development and know how to engage children with different personalities, interests, and developmental levels.
• Be confident leading groups of children while directing a small team of assistant staff.
• Think quickly, stay organized, and adapt easily when plans change.
• Have excellent communication and customer service skills.
• Be dependable, punctual, and detail-oriented.
• Work well independently while collaborating with others.

Previous experience in childcare, education, camps, recreation, theater, event hosting, customer service, or birthday parties is preferred, but not required.

Schedule

• Birthday parties are held on Saturdays and Sundays .
• Candidates should have consistent weekend availability.
• The number of parties scheduled will vary based on bookings throughout the year.

What Makes Someone Successful in This Role?

The best Birthday Party Lead & Coordinator doesn't simply host a party—they create an unforgettable experience.

We're looking for someone who naturally connects with children, keeps the energy high, makes families feel welcome, confidently leads the celebration from beginning to end, and works collaboratively with the party team to ensure every detail comes together seamlessly. If you're creative, organized, love working with kids, and enjoy making birthdays extra special, we'd love to meet you!