Administrative Project Coordinator

Job Summary The project coordinator serves as an essential role in the success of project managers through organization and logistics management of various parts of a Transportation project. This includes assigning and monitoring daily project controls tasks, team communication, and developing systems and updates for the project manager and other team members. Responsibilities Work with multiple Project Managers and multiple disciplines as needed. Coordinate with Project Managers and Project Accountants to assist with internal project approval preparation, coordinate with subconsultants to draft agreements, and coordinate completion of required HDR compliance forms. Assist Project Managers with a wide range of project activities including project budget tracking, project management plans, quality plans, safety plans, deliverable schedules, scheduling team meetings, and project closeout. Aid the project team with project documentation through typing, recording, formatting, and organizing project documents, reports, specifications, and correspondence. Create and maintain paper and electronic files and documents within specified software programs. Apply company quality assurance guidelines and procedures for project document management working with the project manager. Assist with coordination of meetings and presentations. Assist with expense reports and travel booking. Order and monitor insurance certificates. Perform other administrative duties as needed such as meeting scheduling and logistics coordination, license renewals, sponsorship and conference registration, Staffing Tool updates. Preferred Qualifications High proficiency in Microsoft Word formatting that includes layout, styles, contents, design, and table of contents. Excellent interpersonal skills, with exceptional written and verbal communication abilities. Ability to calmly move program requirements forward while managing competing demands, staying on time, and prioritizing. Exceptional organizational, time management, and prioritization skills, with strong attention to detail. Ability to multi‑task work and maintain a flexible schedule to meet tight deadlines when required. Self‑starter willing to be proactive and think critically through assignments and activities. Ability to effectively teach and guide project managers, verifying they understand directions clearly and feel supported in their roles. Willingness to research, process, analyze information, and present it in a clear and concise manner. Respecting and carefully handling confidential information with empathy and diplomacy. Strong scheduling skills for project managers, tasks, and business group demands. Ability to effectively monitor and provide compliance with project control documentation requirements. Honesty, high integrity, and dependability. Required Qualifications Associate degree in a closely related field or combination of education and relevant experience. A minimum of 1 year related experience. Proficiency in Microsoft Word and Excel. Commitment to being an active participant of our employee‑owned culture. Benefits We provide a comprehensive benefits package that promotes employee ownership, health, performance, and success. Benefits include medical, dental, vision, short and long‑term disability, life insurance, employee assistance program, paid time away, parental leave, paid holidays, a retirement savings plan with employer match, employee referral bonus, and tuition reimbursement. The expected compensation range for this position is $25.69 – $36.70 per hour in Colorado. Location United States – Colorado – Denver #J-18808-Ljbffr